Working Remotely? Try These 41 Tools for Better Communication, Collaboration & Organization

Today, you and your team are expected to perform at the same level no matter where you're working from.

With the help of internet connection, it's relatively easy for us to get most our daily work done, whether it's related to publishing a blog post, sending a follow-up email, conducting a video call with a team member of prospect, or setting up a workflow to nurture prospects and customers in your CRM.

But, when it comes to remote work, we all know internet connection doesn't solve everything .

Tasks and obstacles are bound to arise that are challenging to manage remotely — when it comes to these complex tasks and cross-team collaboration, communication and productivity can get messy.

As the need for remote work has grown, many companies have discovered and started implementing tools and resources that enable employees to be as productive as possible while working from home.

To help determine which tools are ideal for your remote team, we've compiled a list of some of the best tools for you to use:

• Tools For General Collaboration
• Tools For Task and Project Management
• Tools For Scheduling and Hosting Virtual Meetings
• Tools For Asset Management
• Tools For Announcements and Internal Documentation
• Tools For Tracking Team Progress
• Tools For Team Decision-Making

40 Helpful Remote Work Tools and Software

The following 38 remote work tools are segmented by use case to help you determine the type of resource you and your team would benefit most from.

Let's get started.

Remote Work Tools For General Collaboration

1. Google Suite

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Google Suite (G Suite) is a budget-friendly Google platform that allows your teams to collaborate on Google Docs, Google Sheets, and Google Slide, among other easy-to-use Google Drive tools. You can also share a team calendar and create work emails through the G Suite.

2. Microsoft Office Teams

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While G Suite can be used entirely online within one platform, Microsoft Office Teams allows you to download apps like Excel, Outlook, Word, and PowerPoint to your computer or mobile device. Like G Suite, you also can use this general suite of tools to manage, share, store, and edit documents in team folders.

Aside from the more specific apps, Microsoft Teams also allows you to communicate with your teammates via video calls, email, and through an internal discussion platform where your colleagues can create posts or ask questions.

Remote Work Tools For Task and Project Management

3. Trello

Trello allows you to create a dashboard that highlights large projects or categories and tasks related to them. Each small task, called a "card" can be labeled with a colored tag and text.

For example, if you want to say something is "Urgent" you could create a red card tag that says "Urgent" on it and stick it to the appropriate Trello cards. You can also assign cards and deadlines to members of your team and track each card's progress through its Activity area.

4. ClickUp

ClickUp allows users to collaborate and work under one ecosystem. This flexible app is designed to help individuals stay connected with their team while working remotely or from home. Assign tasks, brainstorm with your team, and keep all documents and conversations in one place.

Use ClickUp’s custom fields and choose from over 50 widgets to customize a dashboard that will help you stay productive and connected with your team. Aside from this, ClickUp also allows you to track time, take screen recordings, and get started with any process with ready-to-go interactive templates.

5. Asana

Asana lets you create and delegate tasks, organize, and check off tasks into shared projects, chat within each task so conversations stay organized, and add attachments from your computer, Dropbox, Box, and Google Drive.

It also has calendar features, dashboards for projects, and your very own to-do list.

6. Assembla

Project management for web developers seems to be Assembla's niche, though it could handle project management for just about any type of freelancing.

It tracks tickets and time, produces reports, and simplifies product releases and bug-fixing — plus many say it's easier to set up than Jira.

7. Basecamp

Basecamp is a simple and easy-to-use project management software that helps you arrange your calendars, set meeting schedules, track assignments, and store documents.

All of your project management occurs on one organized dashboard to give you a digestible birds-eye-view of everything that's happening.

8. RingCentral and Glip

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There's another great tool by Ring Central and Glip. While RingCentral enables company calls to your business line to be forwarded to a mobile phone when you're working remotely, Glip helps you manage basic project management and text-based team communication.

For task management, shared calendars, file sharing, annotating images, and real-time group chat, Glip is a strong tool. It also helps ensure all those chats are fully searchable.

Along with group chats and standard project management features, you can activate video chats on the Glip app which allows you to talk to your teammates about ongoing tasks.

9. Github

Web developers will love GitHub because it's designed to build software with remote teams. The platform allows teams to virtual participate in code review and the management of both open source and private projects.

The GitHub Marketplace offers coders a variety of tools that can help them do their jobs more efficiently, regardless of where they log in.

10. Jira

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Jira is another project management tool primarily for developers, customer support, and IT reps that allows you to assign and track work as well as issues that need to be solved.

It also has a handy mobile and desktop interface for project management on the go.

11. Retable

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Retable offers a dynamic platform for teamwork and project management, serving as a comprehensive tool that combines the versatility of a spreadsheet with the power of a database. Retable facilitates seamless collaboration among team members. Users can easily assign tasks, collaborate on projects, and centralize their data and workflows all in one intuitive interface.

With Retable, you have the flexibility to create custom data views and utilize a variety of over 30 different column types to tailor your workspace according to your team's needs. This customization ensures that you remain efficient and closely connected with your team members. Moreover, Retable empowers users to build and manage databases effortlessly, provides options for data backup, and offers a wide range of ready-to-use templates to kick-start any process. Whether you're organizing a complex project or managing daily tasks, Retable streamlines operations and enhances productivity.

12. Podio

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Part project manager, part Facebook for companies, you can use Podio to keep track of what you need to do, and chat while doing it.

With the mobile app and website, you can create "workspaces" for different aspects of your work or projects. These workspaces look similar to a Facebook page as colleagues can comment or share information on them similarly to how they would share a Facebook post.

You can also use the platform to communicate with teammates or manage client contacts privately since it has a wide range of privacy settings.

13. Taskworld

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The sweet spot for Taskworld is managing projects and keeping track of tasks and subtasks.

Its evaluation feature lets you measure and give feedback on job performance, setting it apart from other similar project management programs.

14. Monday.com

Monday.com is a web task management platform specifically for businesses and agencies. It offers similar features to Asana and Trello in that you can watch the progress of tasks on a dashboard and assign projects to team members.

But, additionally, it also allows marketing teams to plan tasks with their budget in mind.

15. Infinity

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Infinity is a tool for remote teams that can help you organize tasks, projects, and time among individuals and your team as a whole. This software makes sure your entire team stays connected and productive, even while thousands of miles apart from one another. 

Infinity lets you comment on tasks, mention other members of the team, provide feedback, and align on goals. Infinity also gives you numerous ways to put your workflows in order. There are over 60 templates for various case studies whose structure you can use and customize in seconds.

Automate parts of your workday by setting reminders, scheduling tasks and activities, and more.

Remote Work Tools For Scheduling and Hosting Virtual Meetings

16. Zoom

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Zoom is an easy-to-use desktop platform and app that allows you to schedule, launch, and record virtual meetings with your team. These meetings can be entered remotely from a computer, smartphone, or voice via a dial in phone.

During Zoom meetings, you can also share your screen with teammates so they can see your work or presentations.

17. Nextiva Virtual Phone System

Nextiva is an ideal solution for businesses that prioritize simplicity, reliability, and ease of use. Nextiva consolidates company communications into a single platform - enabling businesses to make VoIP-based internet calls, video/audio conferencing, SMS, virtual faxing, and team collaboration.

18. GoToMeeting

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GoToMeeting allows you to schedule and launch virtual meetings or webinars where users can log in or call to hear only hosts speak.

These meetings can be recorded and sent to participants after they're completed.

19. Google Hangouts

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Google Hangouts is a popular option because Google is usually convenient for those who use Google Calendar to manage your schedule and GMail for emails.

20. Join.me

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Join.me is great for fast and easy screen-share meetings.

In addition to being able to schedule and launch quick virtual meetings with screen-share, you can also create a shareable URL to your own personal meeting room that people can log on to when they'd like to meet with you.

21. Skype

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At this point, many of us have already used Skype. Along with allowing you to host free small virtual meetings, Skype also enables you to create group chats.

If you want to use the paid version of Skype, you can also have meetings with groups or make international voice calls.

22. UberConference

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With UberConference, there's no wondering who joined the call, who said what, or what the heck your meeting PIN number is. It also allows screen sharing and has a mobile app.

You can create video calls in your own name and when someone signs in, you can easily see them on the video calls dashboard. Then, when someone is talking, their video feed will be highlighted so you can easily see what's happening and stay focused.

23. Google Calendar

Rather than having a full conversation over an instant messaging platform about when to have a meeting, you can use G Suite's Google Calendar feature.

With the feature, you can share your Google Calendar with your colleagues. Then, when you want to schedule a meeting with them, simply search their names and book a suggested time that works.

When you do this, you can also put notes in the description area such as, "I'd like to book this meeting to discuss the marketing newsletter. Let me know if this time doesn't work for you."

24. Howspace

Howspace is a digital facilitation platform that helps you deliver large initiatives, such as organizational transformation, learning programs, workshops & events for large groups.

You can inspire co-creation, boost engagement and create sustained impact by facilitating an interactive journey for processes that go beyond daily practices. Easy to use drag and drop editor helps you build your workspace, including chats, polls, surveys and videos. AI helps you to summarize insights for large discussions in real time.

25. Fellow.app

Fellow enables teams to have more engaging remote meetings by connecting to your calendar and adding a collaborative agenda to every meeting. With Fellow's 500+ library of meeting templates to choose from, you can gain quick inspiration for meetings to keep the team engaged, connected, and productive during remote meetings.

Remote Work Tools For Quick Chats With Colleagues

26. Slack

Slack is great for real-time communication for one-on-one conversations or with everyone on your team. You can also organize chats by subject, and integrate activity from platforms like Github, Trello, and Pingdom.

I like the thought expressed here that Slack is as close to a virtual office as you can get. You can even create one channel for every client, and invite only the people on that project to be on that channel.

(Want to learn more about Slack? Here's a guide to all the hacks you didn't yet know you could do with the platform.)

27. WhatsApp

If you have a remote or globally dispersed team, or communicate regularly with international clients or prospects, WhatsApp is a great communication platform that allows you to create group chats with them, send text messages, host multiple-person video calls, or make voice calls for free on a Wi-Fi network.

28. Flowdock

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Flowdock is simple and easy-to-use instant messaging app and website similar to Slack. It also integrates with Jira, GitHub, Basecamp, Asana, Assembla, Trello and many other apps.

Remote Work Tools For Asset Management

29. Google Drive

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I love Google Drive, but it does tend to update rather frequently — meaning, just when you’ve figured it out and have all your things organized, things change.

With that said, it’s free, stores and organizes all of your content and information, and you can work on the same document with multiple people at the same time.

30. Dropbox

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Sharing large files doesn’t work so well over email, which is where Dropbox and Dropbox Business come in.

This is a great tool for organizing freelancer work. Just have the freelancer upload their documents into monthly folders and message you when their work is in.

31. Adobe Creative Cloud

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Adobe Creative Cloud programs like Photoshop, InDesign, and Illustrator allow you to create design files or visual assets that can then be edited or updated by your team.

32. Canva

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Similar to Adobe, but easier to use for design novices, Canva allows you to create team accounts where you can share design templates and assets with your colleagues remotely.

This ensures you're able to access and edit any design files or brand imagery you might need while working from home.

33. NAKIVO Backup & Replication

When you’re working remotely, you can accidentally delete important files. Your data also becomes more vulnerable to cyberattacks and ransomware encryption when you share your documents or use collaboration tools like Microsoft 365.

NAKIVO Backup for Microsoft 365 allows you to back up apps like Teams, OneDrive for Business, Exchange Online, or SharePoint Online and keep all data onsite and offline to improve resilience to online threats. The solution is user-friendly and has simple wizards that are easy to follow. You can find needed files, teams, or emails right in your backups and then recover them in seconds to the original location or wherever you need them. The best part is that all backup workflows are easy to automate by scheduling them in a Calendar dashboard. You need to configure everything once and let the solution do the rest.

Remote Work Tools For Announcements and Internal Documentation

34. Confluence

Confluence allows you to create an internal blog or wiki for your team. It’s more of a team manager, keeping documents, notes, best practices, product requirements, and plans all in one easily searchable place.

Pro tip: You can also use the Gliffy integration to do quick wireframes.

35. GitHub Wiki

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Savvy inbound marketing companies use GitHub Wiki for employee onboarding by organizing helpful resources for new employees.

36. Loom

Realize that speaking out loud is a better way to communicate a team announcement, but don't have time to book a meeting?

With Loom, you can record a presentation or just your voice to give an announcement or play-by-play to your team. Then, you can get a link to share the recording and easily circulate it across channels like instant messengers or email.

Remote Work Tools For Tracking Team Progress

37. Time Doctor

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Need to keep a close eye on how your team is spending their time, for client billing or productivity purposes? Time Doctor can help you do just that.

With the tool, you and your team and/or remote freelancers can create projects and start a clock when starting a new task. Then Time Doctor's dashboard shows a report of how many hours your colleague has worked throughout the day and which projects they've spent the most time on.

38. Harvest

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For keeping track of time and expenses, this is a simple few-frills tool. With Harvest, you simply create projects or to-do list items and start the clock when you start working on each tasks.

Then you can see how much time you've spent on different list items, such as writing blog posts, strategizing, or producing marketing emails.

39. iDoneThis

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I don’t know about you, but sometimes I can’t remember what I did yesterday. iDoneThis solves that problem for individuals and teams by sending a "digest" of what everyone did.

Remote Work Tools For Team Decision-Making

40. Polly.ai

When your team needs to make a decision that doesn't require a full meeting, Polly.ai enables you to create a survey that you can then send through platforms like Slack. From there, your colleagues can simply vote on an option.

41. Doodle

Need to plan a group meeting? Doodle is a polling platform that allows you to ask quick questions to your team and see how they vote.

You can also create a meeting-time poll which enables your team to vote on a meeting time that works best for them so you're able to accommodate schedules.

Navigate the Remote Work Landscape with Helpful Tools

Today, your employees must have the ability to effectively do their jobs remotely — they need access to the right resources to help them be as productive at home as they are in an office space.

It's no secret that everyone works a little differently and has a unique set of challenges. But when our problems have to do organization and productivity, try implement one of the tools mentioned above.

To learn more about how to master remote work, check out success tips from HubSpot's remote workforce.

Editor's Note: This blog post was originally published in 2015 and was updated for comprehensiveness and freshness in July 2020.