You know you should be measuring customer satisfaction, but there are just so many types of satisfaction surveys, it can be daunting to choose one to send out to your customers.

So, where do you start?

There are advantages and disadvantages when it comes to using customer satisfaction surveys, and there are distinct use cases for each, too. This blog post will cover one of the most popular types of satisfaction surveys: Customer Satisfaction Score (CSAT).

If you work in customer success, you might have some experience administering CSAT surveys. This post will go into what a CSAT survey measures — and exactly when and how you should use them.

→ Download Now: Customer Service Metrics Calculator [Free Tool]

Learning how to calculate Customer Satisfaction Score is quick and straightforward, as well.

Customer Satisfaction Score Calculation

A CSAT score is easy to calculate. It’s the sum of all positive responses, divided by the total responses collected, then multiplied by 100. The outcome leaves you with the overall percentage of satisfied customers at your business.

For example, if you received 25 total responses and 15 of them were positive — your CSAT score would be 60% (15 positive responses / 25 total responses = .60 x 100 = 60%).

This indicates that a majority of people are satisfied with your offering, but also highlights that there’s much more room for improvement.

These calculations can be pulled from surveys like the example below. Taking the number of positive (5 - 7) responses from the total responses collected.

customer satisfaction survey scale

A big strength of Customer Satisfaction Score lies in its simplicity: It's an easy way to close the loop on a customer interaction and determine whether or not it was effective in producing happiness.

If for some reason the experience wasn't satisfactory, it's easy to pinpoint that moment and take actions to remedy the experience. Not only that, but you can track customer satisfaction across the customer lifecycle very simply using Customer Satisfaction Score.

Since it's a quick survey, you can ask it across multiple experiences during a customer's journey and get a big-picture view of how your customer feels at various touchpoints during the process. This makes it easier to find potential bottlenecks and improve the customer experience.

CSAT lifecycle stage graph

To see some real-life examples of customer satisfaction scores, let’s look at the average CSAT scores across different industries.

CSAT Score By Industry

Below are industry benchmarks for CSAT score, according to the American Customer Satisfaction Index.

  1. Apparel: 79
  2. Automobiles and Light Vehicles: 78
  3. Banks: 78
  4. Breweries: 81
  5. Cell Phones: 79
  6. Computer Software: 76
  7. Consumer Shipping: 76
  8. Credit Unions: 77
  9. Financial Advisors: 77
  10. Full-Service Restaurants: 79
  11. Hotels: 73
  12. Internet Retail: 78
  13. Internet Travel Services: 74
  14. Life Insurance: 78
  15. Specialty Retail Stores: 77

Now that you know what a CSAT score is, let’s talk about when you should use it.

When should you use customer satisfaction score?

1. After Customer Lifecycle Moments

CSAT ties customer satisfaction surveys to key moments in a customer's experience. That way, you can connect your customer insights to business questions and measure the effectiveness of key moments, like user onboarding.

This is how Nils Vinje, VP of Customer Success at Rainforest QA, puts it:

"The best time to send a customer satisfaction survey is after a meaningful part of the customer lifecycle is completed. For example, sending a satisfaction survey at the end of the customer's onboarding will help you capture valuable feedback on how to improve the onboarding experience.

At this point, the customer likely has made up their mind on whether or not your solution solves their problem, and if it doesn't, you need to know that — ASAP."

2. Prior to Renewal

Vinje also suggests another important checkpoint to send a satisfaction survey: six months before renewal.

"The reason I like the six-month mark is that it gives you enough time to act on the feedback before you get into the renewal phase of the customer's subscription. You can always do something about a problem that you know about, but you can't do anything about a problem you don't know about."

To his second point, you can also trigger CSAT surveys on a time-based schedule.

Because of the simplicity of the Customer Satisfaction Score, it makes it easy to conduct this survey multiple times and at multiple touchpoints (not simply at the end of important experiences).

For this reason, it's important to pop the question often and on a rolling basis — like Matt Hogan, VP of Customer Success at Intricately, recommends:

"Deploying customer satisfaction surveys on a rolling basis will keep the constant feedback loop going. The technology available makes it easy to manage this. This way, you're getting a sense of people's feelings when you're not releasing products or doing anything different.

Most companies do this after releasing features or on a controlled schedule, which will influence your responses."

3. After Customer Support or Education Interactions

Finally, Customer Satisfaction Score may be used directly after customer support or customer education touchpoints.

For example, asking a single satisfaction question after a customer finishes reading a knowledge base article can help you gauge how effective it was.

In summary, you can use CSAT surveys at any point where you hope to measure customer sentiment — during the sales process, while using the product, or while interacting with your content.

However, because of the nature of the question, the response will skew towards the immediate experience and reaction of a customer. Therefore, these findings shouldn't be taken as insight into the broader customer experience or brand perception.

Let’s explore a few more pros and cons of CSAT in the section below.

Customer Satisfaction Score Pros & Cons

When it comes to any survey methodology, there are advantages and disadvantages, and Customer Satisfaction Score is no exception.

CSAT Pros

A few advantages of using CSAT include:

  • It’s short, intuitive, and simple to use.
  • The rating scale can vary based on the context, giving you the flexibility to use what works best for your audience from stars, emojis, or numeric rating scales.
  • CSAT generates higher response rates than other satisfaction surveys because there are fewer questions.

CSAT Cons

Possible disadvantages of using CSAT include:

  • There’s a potential for cultural bias: An article in Psychological Science showed that people in individualistic countries choose the more extreme sides more frequently than those in collectivistic countries (for instance, an American is more likely to rate service as "amazing" or "terrible" than someone from Japan, who will stick to "fine" or "not satisfactory.")
  • There’s some ambiguity in what a good or a bad score is because of wide-ranging benchmark data across industries and companies.
  • CSAT reflects short-term sentiment. E.g. it's based on the last touchpoint a customer had with our company and how they're feeling on a given day (this might not be a downside given your goals).
  • "Satisfaction" is a subjective word, and "satisfied" may mean different things to different people.
  • Customers in the "neutral" and "dissatisfied" categories often don't fill out surveys, creating a higher potential for skewed results.

Perhaps the biggest downside of CSAT is the most fundamental: Who wants to optimize for "satisfaction?” Unless this is a leading indicator of a metric of actual importance at your company (lifetime value, retention, activation, etc.), aiming for just "satisfied" feels a bit underwhelming.

Nobody puts it better than Jared Spool, founder of UIE, who once said:

"I'm going to give you a list of attitudinal words ... [and ] I want to see if you can pick out the one that's a little different than the rest. I've got ‘delightful,’ ‘amazing,’ ‘awesome,’ ‘excellent,’ ‘remarkable,’ ‘incredible,’ and ‘satisfactory.’ Which word is different from the others?

...Yes, satisfactory. Why is that word different? Well, if we were talking about a restaurant, a restaurant we loved, would we say, ‘Wow, that was incredibly satisfactory?’

No. We'd use something like delicious. Satisfactory is this neutral word. It's like edible. No one raves about a restaurant that is edible. ‘Oh my God, you should've gone to this place we went to last night. It was extremely edible!’

We've set ourselves a low bar. [And] we can do so much better."

CSAT Example

To get a better understanding of a typical Customer Satisfaction Score survey, let’s use an example. Think about the type of information a property management company would like to know after a resident requests a maintenance order.

CSAT example survey maintenance

In this example, the scale is from “Poor” to “Excellent”. This may look simple, but the responses collected can mean different things according to the most prevalent components.

If a resident were to respond with a rating on the higher end like “Good” or “Excellent”, they’re considered evangelists. They found their experience with the maintenance staff to have met their expectations, solved their problem, and left them feeling satisfied. Not only can residents tell you what went exceptionally well, but they can become word-of-mouth advocates and encourage others looking for an apartment with reliable staff, too.

On the other hand, if they provided a rating of “Poor,” “Fair,” or “Average,” they’re considered detractors. These are residents who felt they had a negative experience with maintenance. This survey itemized each aspect of the visit — like quality or cleanliness — so the resident can inform the company of what went wrong.

Enough collected surveys can act as a guide to address areas in need of improvement. It’s also important to look at your CSAT score over time to assess patterns as opposed to focusing on isolated or uncommon occurrences.

Your Customer Satisfaction Score Leads to Success

In that regard, measuring something tangible — like if the customer would recommend you to a friend — at least gets to something worth attaining. After all, a great experience is a recommendable one. But just a satisfactory experience? Maybe not — so let's aim beyond simply satisfactory. And that's what customer success is all about.

Editor's note: This post was originally published in June 2020 and has been updated for comprehensiveness.

customer service metrics

 Customer Service Metrics

Originally published Jun 16, 2021 5:00:00 PM, updated June 16 2021

Topics:

Customer Satisfaction