<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=1657797781133784&amp;ev=PageView&amp;noscript=1">

Where Marketers Go to Grow

Subscribe to any HubSpot blog now and receive a code for
$200 off an INBOUND All-Access Pass.

April 16, 2014 // 8:00 AM

The Triggered Emails You Need to Make Your Marketing Automation Work

Written by | @

trigger-emailWhen you hear the phrase "marketing automation," what do you think of first? A detailed diagram of emails sent to different segments, broken out by email engagement, drawing a line from lead to customer? This has become the norm, yet it is among the least effective automation paths you can set up as a marketer.

The inherent flaw in this strategy is that it starts with the marketer's timeline rather than the prospect's. The marketer sits down and defines what information the prospect will consume next, what actions the prospect will take next, and the path the prospect will take from becoming a lead to becoming a customer.

But if we're honest with ourselves, we would admit that the world is not as straightforward as that. You might define the funnel stages as Lead to Marketing Qualified Lead (MQL) to Sales Qualified Lead (SQL) to Opportunity to Customer, where leads download an ebook, then become an MQL when they start a trial, an SQL when the sales person follows up with that prospect, an opportunity when they do a trial review call, and customer when they purchase.

... But what if they start a trial and then download an ebook? Or what if they get into a sales conversation after just downloading an ebook, never become a customer, and then go cold until they start a trial months later? The reality is that you can't control what your prospect does or in what order your prospect does it. What you can control, however, is how you react to your prospect's behaviors. And this is where automation becomes powerful.

Triggered emails -- automated marketing messages based on a prospect's behaviors -- are powerful because they are inherently relevant and timely. The key to an effective email is relevance plus timeliness plus value, and the first two are baked into triggered emails. It's up to the marketer to jump on that opportunity and align a valuable offer to those recipients.

Not using triggered emails? Here are a few recipes of triggered marketing automation to get you started.

Trigger: Downloaded an Educational Offer

This is a great place to start if you don't have any triggered emails set up, as this is the broadest trigger -- engaging the prospects at the earliest stage of the buyer's journey. 

What to Send: Transactional Email With Next Step Call-to-Action

In this situation, your triggered email can be a transactional email -- confirming the download (or registration or request) and including any information related to that download.


For example, if this is a follow-up to downloading an ebook, include the name of the ebook and a link to the PDF. If it's a follow-up to registering for a webinar, include the webinar information, including the time and date and how to log in.

Once you've covered your bases on the transactional information, it's time to think about what you want your prospect to do next. You have their attention -- take advantage of it! Do you want them to convert on a middle-of-the-funnel offer like a demo request or complementary consultation? Or do you want to encourage them to share this offer with their network, to expand the reach of your content? Think about that ideal next step, and include a call-to-action for that in your follow up email.

Trigger: Took One Action in a Series, but Not the Next

Say your prospect gets close to taking the action you want -- like starting a trial of your product -- but they don't quite get to the finish line. They visit the trial landing page, or view some content about your product, but don't start that trial. This is an opportunity for you to follow up to get them to cross that finish line.

What to Send: Related Content and an Alternative Action

Perhaps they didn't complete that action because of some hesitation -- they didn't want to fill out a form, or they had some additional questions that stopped them from starting that trial. This is an opportunity to follow up with related content (like product videos or resources for the trial) and an alternative action (maybe they don't want to use a trial, they simply want to get a demo or speak directly with a sales rep).

You can even simply ask them in your email ... what stopped you from signing up? Anything we can do to help? You'll be surprised by how many responses you'll get. After all, these are people who got close to taking an action but had some specific hesitation. You want to both discover and address that hesitation head-on.

Trigger: Viewed Specific Content

Whether you have content on specific topics (product pain points, for example), or content aligned with specific parts of the funnel (product pages vs. blog articles), when your prospects view that content, you have more data to use in your follow-up emails.

What to Send: Tailored Follow-Up Content

Whether you trigger an email immediately or save this intelligence for future communications, the data you collect about which content people view can be used to make your marketing that much more relevant on a one-to-one basis.

For example, if you have content on your website (case studies, blog articles, etc.) that's related to specific industries or target markets, you can infer that people who view that content are in that industry, and tailor your future marketing messages accordingly. Or, if you have content on your website that is related to specific topics of interest or pain points that you address, you can infer that people who view that content care about that pain point, and tailor your future marketing messages around that topic.

Think about the various behavioral data points you have about your prospects, and what you can draw from that to determine what they care about.

Trigger: Recently and Highly Engaged or Lacking in Engagement

Figure out what your bar is for a highly engaged prospect (perhaps they downloaded at least three ebooks and viewed at least ten blog articles) as well as an unengaged prospect, and respond and market to them accordingly.

What to Send: Timely Next Step Call-to-Action or Reengagement Campaign

For your highly engaged prospects, you once again have attention you can leverage. One great option is to encourage them to share the content they just downloaded. But also remember that triggered marketing automation does not need to be solely external (sent to prospects), it can also be internal (sent to your fellow employees)!

When a prospect becomes highly engaged, this is a great opportunity to notify that prospect's sales representative that this is a good time to follow up with the prospect. For your unengaged prospects, send a proactive reengagement email. You may even want to have multiple trigger points (e.g. haven't clicked on an email in three months, six months, one year) where you send different campaigns to reengage these prospects.

For example, after three months, send a reminder to update their email preferences. After six months, ask them if the content is irrelevant and offer them to unsubscribe. And finally, after one year, tell them you will not email them anymore unless they respond.

Trigger: Interacted With Your Company, or Mentioned Your Competitors or Industry, in Social Media

As you listen to what your prospects are saying in social media, you have the opportunity to follow up with those who interact with your company, or those who mention your competitors or specific pain points that you address.

What to Send: Comparison Guides, Product Information, or Educational Content

Pick a common and valuable interaction that occurs between you and your prospects in social media -- it may be asking questions about your product, mentioning that they're evaluating a competitor, or simply asking a question that relates to the pain points your product addresses.

If responding by social media, you likely don't actually want to automate your response -- it will be very easy for your prospect to recognize the impersonal nature of that interaction. However, you can supplement your one-to-one social media engagement with a triggered email campaign with supporting content. For example, if your prospect asks questions about your product, you can send how-to and product feature information. If your prospect mentions they're evaluating a competitor, you can send comparison guides, third party reviews, or case studies for them to use in their evaluation process. Or if your prospect simply asks a question related to your industry, you can follow up with educational content on the topic of interest.

At the end of the day, any of these triggered emails are likely to get a higher response -- and higher return on your effort -- compared to the typical linear marketing automation campaign. Using some of the same technology, you can reorient your marketing to work around your prospect's timeline instead of your own, while continuing to drive the actions you desire.

For the sales reps out there, the same approach of leveraging triggers works incredibly well in eliciting a response from your prospects. Do the research and follow up based on trigger events to get more sales.

optimizing email marketing ebook


Topics: Email Marketing Marketing Automation

Subscribe to HubSpot's Marketing Blog

Join 300,000+ fellow marketers! Get HubSpot's latest marketing articles straight to your inbox. Enter your email address below:


Sorry we missed you! We close comments for older posts, but we still want to hear from you. Tweet us @HubSpot to continue the discussion.

subscribe to hubspot's marketing blog

Join 300,000 Fellow Marketers

Get expert marketing tips straight to your inbox, and become a better marketer. Subscribe to the Marketing Blog below.