30 free online booking systems and paid scheduling apps

• Why should I use an appointment scheduling app? TL;DR — Scheduling apps reduce your sales cycle length, eliminate back-and-forth emails, sync directly with your calendar, and send automatic reminders - saving you time on administrative tasks while keeping your calendar full and productive.
• What are the best free scheduling options available? TL;DR — Top free options include HubSpot Meetings Tool (integrates with CRM, unlimited bookings), Calendly (connects one calendar, custom booking links), and Setmore (supports up to 20 staff calendars). All offer core features like calendar sync and automated reminders without cost.
• What integrations should I look for in a scheduling app? TL;DR — Essential integrations include Sync Outlook and Google Calendars, payment processing (Stripe, PayPal, Square), and business tools (CRM systems, Zapier). Most quality apps should support multiple calendar platforms and at least 2-3 payment options.

Coordinating emails and appointment scheduling can be a long-suffering task without the proper app or software. Unnecessary email coordinating takes up a lot of time for little return, as only about 20% of emails that are sent get opened.

A free online booking system allows businesses to accept and manage appointments online. Tools like appointment scheduling apps and booking software help automate the process of scheduling meetings with potential and existing customers without relying on email replies to nail down a good time.

So, I set out to find the best appointment-scheduling apps and booking software in today’s tech market. Read more to hear about the pros and cons, pricing, and features of the software and apps I tried.

Table of Contents

• Why use a free online booking system software?
• Free Online Booking Systems Comparison At A Glance
• Paid Meeting Scheduling Apps
• How to Choose the Right Free Online Booking Systems
• Frequently Asked Questions About Free Online Booking Systems

HubSpot's Free Meeting Scheduler

Schedule meetings faster and forget the back-and-forth emails. Your calendar stays full, and you stay productive.

• Let prospects book a meeting time
• Book more meetings and appointments
• Sync with Google and Office 365 Calendar
• And more!

Get Started for Free

Why use a free online booking system software?

Free online booking systems speed up the sales process by allowing prospects to book meetings when it’s best for them. These tools make it easier for people to schedule meetings by eliminating unnecessary back-and-forth emails. Plus, many of these tools sync directly with calendars and send out meeting reminders automatically.

One of my favorite ways to reduce friction in a meeting-heavy sales cycle is by relying on a scheduling app. At first, it felt awkward to send a link instead of politely suggesting some times we could connect, but I quickly learned that prospects actually preferred it. They could see my real-time availability, pick what worked, and move on with their day. Today, I wouldn’t dream of running my pipeline without one of these tools.

Here are a few other top benefits.

The Hidden Cost of Manual Scheduling

When juggling phone calls, emails, and walk-ins, scheduling conflicts become inevitable. Common pain points include:

• Double bookings that frustrate clients.
• No-show appointments that waste valuable time slots.
• Time zone confusion leading to missed meetings.
• Administrative burden that pulls teams away from revenue-generating activities.

I used to waste hours per month trying to coordinate meetings over email. Sending “Does Tuesday at 2 p.m. work?” followed by “Actually, how about Wednesday?” is a drain on everyone involved. With a scheduling app, I just send a link. My prospects pick the slot that works for them, and we’re done.

How Automation Transforms Your Booking Process

Free online booking systems reduce manual scheduling time and administrative burden. Modern appointment scheduling software eliminates friction points through intelligent automation. Instead of playing email tag, clients book directly into the calendar based on real-time availability.

These tools also work with your tech stack. I rely heavily on my CRM and calendar. A good scheduling app syncs with both, so I don’t have to double-book myself or waste time logging calls manually. For example, HubSpot’s meeting scheduler automatically logs appointments right into the CRM, saving me hours every month.

Creating Exceptional Customer Experiences

The booking process is often the first interaction customers have with a business. A smooth, professional scheduling experience sets the tone for the entire relationship. The best scheduling apps deliver:

• Mobile-optimized booking pages that work seamlessly on any device.
• Personalized confirmation messages.
• Multiple reminder options via email, SMS, or push notifications.
• Self-service rescheduling that empowers clients.

The right scheduling solution doesn't just save time — it actively grows business by reducing friction and delighting customers at every touchpoint.

The longer it takes to schedule a meeting, the more likely a deal is to stall. I’ve closed business simply because I was able to get in front of the right person quickly — sometimes within hours of an initial email. Scheduling apps help remove friction and keep the momentum going.

By now, you’ve hopefully bought into the idea of scheduling apps. Let’s dive into some of the many options out there. I, of course, haven’t tried them all, but I can comment on quite a few, and I’ve done research to fill some of the gaps in my experience.

Free Online Booking Systems Comparison At A Glance

Free plans often include basic scheduling, calendar sync, and limited integrations. Most free online booking systems limit the number of users, appointments, or features. Here are the best scheduling apps with free options.

1. HubSpot Meetings Tool

Best for: Small businesses

Get Started With HubSpot Meetings

Recommended for: Sales representatives, marketers, and customer support team scheduling.

Not recommended for: Businesses with limited client or customer contact.

I like that the HubSpot Meetings Tool is easy to use. Its Calendar Integration syncs in real-time with Google Calendar and Office 365. It also shows availability and lets prospects and customers book appointments.

HubSpot Meeting Scheduler eliminates scheduling back-and-forth with shareable booking links.

Another cool feature is the ability to add form fields to a meeting page to capture contact information like name, phone number, email address, and more. Users can send the meeting page as a link in an email or embedded on a website or landing page.

When prospects book time, this free tool blocks the time off on the rep's online calendar and sends a confirmation email to the prospect or client who booked. This simplifies the scheduling process so reps can book more meetings in less time.

Plus, it works directly with the CRM so teams can keep track of contacts and meetings. HubSpot's free scheduling tool integrates with CRM, sales, and marketing automation features. As prospects schedule meetings, HubSpot automatically creates records for new people.

One of my favorite features is the ability to create group meeting links, which I use when I want a marketing teammate to join a sales call. It cuts out the awkward back-and-forth of copying people on email threads and lets the prospect pick the time that works for everyone. Another great feature is built-in notifications, so I can watch bookings come through in real-time.

Payment Integrations

• Stripe
• Square

Calendar Integrations

• Google Calendar
• Office 365

Features

• 1000+ integrations with business tools, including HubSpot CRM
• Personalized booking links
• Customizable meeting forms
• Automated meeting reminders and time zone detection
• Reporting dashboard

Pricing: Free, with paid plan options for payments, lead tracking, and more.

HubSpot's Free Meeting Scheduler

Schedule meetings faster and forget the back-and-forth emails. Your calendar stays full, and you stay productive.

• Let prospects book a meeting time
• Book more meetings and appointments
• Sync with Google and Office 365 Calendar
• And more!

Get Started for Free

2. Calendly

Best for: Ease of use

Check Out Calendly

Recommended for: Professionals looking for streamlined scheduling.

Not recommended for: Teams with complex scheduling needs.

Calendly’s free version still allows users to connect one calendar, book unlimited meetings, create a custom Calendly link, and send out automatic email notifications and reminders to invitees.

The paid version of Calendly provides multiple meeting types like one-on-one, round-robin, collective, and group meetings. It’s great for teams and provides team pages, metrics, and reporting, and administrative features to manage bookings.

Calendly was the first scheduling tool I adopted, and it remains one of the easiest options to set up and share. Its strength is simplicity: I create a link, prospects pick a time, and that’s it. The interface is clean and intuitive, which is important when I’m sending it to someone who might not be especially tech-savvy.

I’ve even had prospects mention how easy it was compared to other scheduling links they’ve received. What I also like is the flexibility to set up different meeting types: quick 15-minute discovery calls, in-depth 45-minute demos, or team calls. Calendly also plugs into most major platforms I already use (Zoom, Slack, etc.), so it feels like a natural extension of my workflow rather than another tool I have to manage.

Payment Integrations

• Stripe
• PayPal

Calendar Integrations

• Google Calendar
• Office 365
• Outlook
• iCloud

Features

• Intuitive interface for booking without back-and-forth emails
• Range of scheduling types
• Automatic email notifications and reminders

Pricing: Basic plans are free. Standard plans cost $10 per user a month. Teams plans cost $16 per user a month. Contact Calendly for enterprise pricing.

3. Calendar

Best for: Executives

Explore Calendar App

Recommended for: Business teams and professionals.

Not recommended for: Advanced scheduling needs, like team availability management.

Calendar is an AI-enabled digital calendar, scheduling, and time management solution for individuals and teams. In my opinion, its best feature is its ability to mesh together Google Calendar, iCal (Apple Calendar), and Outlook Calendar into one dashboard view that users can customize and share.

I like that the digital calendar syncs across my devices. It also offers a virtual assistant that can learn schedules and begin taking over meeting planning, invitations, and scheduling changes.

The paid versions add meeting transcriptions and a wide range of analytics so users can see how they spend time in meetings and with people. At the time that this article was written, Calendar was running a 50% off promotion, which is reflected in the prices below.

I like that the digital calendar syncs across my devices. It also offers a virtual assistant that can learn schedules and begin taking over meeting planning, invitations, and scheduling changes.

I tested Calendar during a particularly busy quarter, and the analytics dashboard surprised me. It broke down where my hours went across internal meetings, client calls, and personal time. For executives or team leads who need to protect their schedules, that kind of visibility is powerful.

Payment Integrations

• Stripe

Calendar Integrations

• Google Calendar
• Outlook
• Office 365
• iCloud

Features

• AI scheduling assistant
• Automatic time zone detection
• Confirmation and reminder notifications for appointments
• Meeting analytics

Pricing: Basic plans are free. Standard plans cost $10 a month. Pro plans cost $12 a month. Request a quote to get enterprise pricing.

4. Setmore

Best for: Mobile teams

Explore Setmore

Recommended for: Services and small retail businesses

Not recommended for: Service businesses that need more customization and features for appointment scheduling.

Setmore is a free online booking system and payments platform. Users can create a public-facing booking page. The free accounts can host 20 staff calendars. This allows teams to start booking meetings. Reps can also send automatic appointment notifications to people who book an appointment.

I like how simple the interface is, with minimalistic design. If you’re a larger business, Setmore will likely be too simple for you, as it limits customization.

At the time that this article was written, Setmore was running a 50% off promotion, which is reflected in the prices below.

I’ve seen businesses use Setmore’s integrations with Facebook and Instagram so clients can book directly from social media, which is a huge time-saver if you get a lot of inbound leads there. The built-in video meeting feature, Teleport, looks handy too, allowing for quick remote consultations without having to spin up a Zoom link.

Payment Integrations

• Square
• Stripe
• PayPal
• Cash App
• Digital Wallet

Calendar Integrations

• Google Calendar
• Office 365
• Exchange

Features

• Mobile appointment scheduling app for iOS and Android
• Customizable booking pages
• Appointment reminders
• Social media integrations for Facebook and Instagram

Pricing: Free plans are available. Pro plans cost $5 per user a month. Team plans cost $5 per user per month. Contact the Setmore team for enterprise pricing.

5. Square Appointments

Best for: Integrations

Check Out Square Appointments

Recommended for: Service businesses who are looking for the best scheduling app for appointments and accepting payments.

Not recommended for: Enterprises with department-specific scheduling needs.

Through Square Appointments, users can:

• Set up a free online booking system.
• Activate automated text and email reminders.
• Charge cancellation fees for no-shows.
• Accept integrated payments from within one platform.

The payment aspect of setting appointments is super easy with Square Appointments, especially if the organization already uses Square payment processing. However, the tool struggles with internal scheduling and mostly works as a customer-facing appointment scheduler.

From my perspective, the real advantage is how client-friendly it is: reminders are automated, the mobile booking process is smooth, and multi-staff scheduling is built in. For teams that have multiple service providers — like stylists or trainers — Square Appointments makes it simple for customers to pick who they want to see and when.

Payment Integrations

• Square
• Apple Pay
• Google Pay

Calendar Integrations

• Google Calendar

Features

• 30+ integrations for ecommerce, accounting, forms, marketing, and team management
• Customizable email and SMS reminders
• Recurring appointments and appointment packages

Pricing: Free plans are available. Plus plans cost $29 a month per location. Request a custom quote for premium plans.

6. Appointlet

Best for: Unlimited appointments

Discover Appointlet

Recommended for: Teams who want simple and affordable appointment scheduling.

Not recommended for: Businesses looking for team scheduling or payment processing.

What I like about Appointlet is the sheer volume of appointments it can handle and simplify by making it easy to manage them. This appointment booking software allows salespeople to customize their availability, create booking pages, and send them to prospects and customers. The booking page can be integrated into a website, landing pages, and emails.

While Appointlet does offer a paid pricing tier, the free version is free forever. This software is great for industries that are known for no-show appointments, with automatic reminders to ensure customers show up. Appointlet includes unlimited bookings, meeting types, and form fields.

I recommend Appointlet for established companies with a high volume of bookings who don’t want to run into hidden costs down the line. I’ve used this setup for a client’s landing page, and the conversion rate was noticeably higher.

Payment Integrations

• Stripe
• PayPal

Calendar Integrations

• Google Calendar
• Outlook
• Office 365

Features

• Appointment types with custom durations and pricing
• Email and SMS appointment notifications
• Appointment metric tracking

Pricing: Free plans are available. Premium plans cost $8 a user per month. Contact Appointlet for enterprise pricing.

HubSpot's Free Meeting Scheduler

Schedule meetings faster and forget the back-and-forth emails. Your calendar stays full, and you stay productive.

• Let prospects book a meeting time
• Book more meetings and appointments
• Sync with Google and Office 365 Calendar
• And more!

Get Started for Free

7. CalendarHero

Best for: User-friendly scheduling

Learn More About CalendarHero

Recommended for: Busy professionals who want efficient scheduling while reducing email.

Not recommended for: Businesses looking for complex scheduling features.

CalendarHero offers a free online booking system, including scheduling links and internal group scheduling. But its advantage is the powerful connections it offers. Its notification system and smart time settings for meeting buffers make sure that users never run late for another meeting.

One of the features I’m curious about is AI-powered meeting scheduling, which suggests times based on participants’ availability. This could be especially useful when coordinating group meetings.

Calendar Integrations

• Google Calendar
• Microsoft Outlook
• iCloud

Features

• AI-powered scheduling assistant for virtual and in-person meetings
• Automatic time zone detection
• Customizable branding
• Group meeting options

Pricing: Free plans are available. Pro plans cost $8 a month (Pro). Team plans cost $12 a user per month.

8. Zeeg

Best for: Full GDPR compliance

Explore Zeeg

Recommended for: Businesses handling data from Europe, complex team scheduling needs, and companies needing integrated scheduling and customer relationship management.

Not recommended for: Businesses or professionals with basic scheduling needs.

With European servers, Zeeg guarantees GDPR compliance without the extra setups that U.S. tools like Calendly require. Customers’ data is always compliant, while other enterprise security features are also assured.

But Zeeg isn’t just another free online booking system. It’s a CRM built around appointment booking. While competitors treat scheduling as an expensive add-on, Zeeg knows booking and CRM belong together. Beyond its advanced scheduling, it also provides full CRM capabilities for tracking deals.

It's scheduling rivals enterprise solutions at SMB prices: intelligent multi-person booking with conflict resolution, form-based lead qualification, and white-label pages. And, booked appointments flow automatically into the CRM, where they create qualified leads.

Payment Integrations

• Stripe
• PayPal

Calendar Integrations

• Google Calendar
• Apple Calendar
• Outlook
• Office 365
• Microsoft Exchange

Features

• Advanced availability management to set complex availability rules, including buffer times between meetings, minimum notice periods, and maximum daily meeting limits
• Distribute meetings evenly across team members with intelligent load balancing that considers individual calendars and workloads
• Route appointments to the right team based on form responses before booking
• Automatic detection and conversion across time zones with a clear display for both the booker and host
• Allow multiple attendees to book the same time slot for workshops, webinars, or group consultations
• Every appointment automatically creates or updates contact records and groups them by company, with no manual data entry

Pricing: Free plans are available. Professional plans cost $10 a month. Business plans cost $16 a month. Scale plans cost $30 a month.

9. SimplyBook

Best for: Payment processing

Explore SimplyBook

Recommended for: Small to medium-sized businesses scheduling appointments and accepting payments online.

Not recommended for: Businesses looking for limited scheduling features.

SimplyBook is a free online booking system specifically designed for service-based companies. Users can integrate SimplyBook with their existing website, or they can create a custom booking page within the platform.

One of SimplyBook’s best features is its social media integration, which allows businesses to accept bookings directly from Facebook and Instagram. This makes choosing SimplyBook an excellent choice for businesses that operate mostly on social media.

Payment Integrations

• Stripe
• Square
• PayPal
• SimplyPay.me
• Blockchain
• 2Checkout
• Many international payment apps

Calendar Integrations

• Google Calendar
• Apple Calendar
• Outlook

Features

• Booking page widgets for scheduling from a website or blog
• Automatic email and SMS reminders
• Multi-language support

Pricing: Free plans are available. Basic plans cost $8.25 a month. Standard plans cost $24.90 a month. Premium plans cost $49.90 a month.

10. Appointment Booking Plugin by MotoPress

Best for: Solopreneurs and small businesses

Discover MotoPress Booking PlugIn

Recommended for: Solopreneurs and appointment-based businesses to manage unlimited services and enable online payments.

Not recommended for: Businesses looking for event scheduling with multiple independent participants.

The WordPress Appointment Booking plugin by MotoPress is a scheduling tool for websites to handle any number of staff members and custom services.

It’s possible to accept online and on-site payments and even provide discounts via coupon codes. There is a centralized admin calendar to view and manage bookings from one place.

It’s worth mentioning that the free version of the MotoPress scheduler plugin offers a wide range of features, so users can test its functionality on their websites.

Payment Integrations

• PayPal
• Stripe
• Apple Pay
• Google Pay
• Square
• WooCommerce

Calendar Integrations

• Google Calendar

Features

• Flexible schedules
• Client accounts registration
• Multiple service booking
• Appointment reminders and email notifications
• Admin and customer email notifications on the booking status changes
• Twilio SMS notifications
• Integration with Google Analytics

Pricing: Free versions are available ( Appointment Booking Lite ). A single site costs $59. You can also pay $199 for unlimited sites.

11. Doodle

Best for: Coordinating teams

Check Out Doodle

Recommended for: Cost-effective scheduling for interviews, appointments, or meetings.

Not recommended for: Organizations that need detailed scheduling features.

Doodle has some cool features, like letting users create meeting polls to send to clients and prospects, suggesting meeting dates and times, and allowing voting on dates that work — all with Doodle’s free version. In my opinion, the free version of Doodle is a little too simple for teams that don’t have enough participation to nail down a great meeting time by using the poll feature.

While the free version might be helpful enough for most individuals, teams will need to upgrade to the premium pricing tier to:

• Remove ads from polls.
• Set a deadline for the poll.
• Collect contact information from meeting guests.

The paid version of Doodle’s scheduling software helps users find a time to meet that works for all attendees. The meeting host suggests meeting times and invites participants to indicate their availability. Then, the meeting host picks a final time.

When a meeting is finalized, this scheduling app adds a calendar event to the host’s and meeting invitees’ calendars. Plus, there’s a dashboard feature where reps can manage meetings.

Calendar Integrations

• Google Calendar
• Outlook
• Office 365
• iCloud

Features

• Meeting polls to avoid scheduling conflicts
• Customizable meeting invitations

Pricing: Free plans are available. Pro plans cost $6.95 a user per month. Team plans cost $8.95 a user per month. Contact the team for enterprise pricing.

12. Arrangr

Best for: Frequent scheduling

Learn More About Arrangr

Recommended for: Busy professionals and teams with constant high-value meetings.

Not recommended for: Teams that need detailed scheduling processes.

Arrangr is an intelligent scheduling platform and free online booking system that allows users to book a meeting in under 30 seconds. Besides helping users find the best time to meet, Arrangr simplifies communication by letting contacts choose where and how to meet within the platform. I personally dig the low price point.

Bonus: Arrangr is a part of the HubSpot ecosystem, so users can launch and send invitations to contacts from directly within HubSpot.

Calendar Integrations

• Google Calendar
• Outlook
• Office365
• iCal

Features

• Automation suggests meeting times based on availability and priorities
• Pre-set meeting preferences for quick scheduling time
• Customizable invite templates
• Integrations with Slack, UberConference, and more

Pricing: Free plans are available. Pro plans cost $5 a month per user. Enterprise and team plans vary from $1 to $8 per user a month.

HubSpot's Free Meeting Scheduler

Schedule meetings faster and forget the back-and-forth emails. Your calendar stays full, and you stay productive.

• Let prospects book a meeting time
• Book more meetings and appointments
• Sync with Google and Office 365 Calendar
• And more!

Get Started for Free

13. Rallly

Best for: Group meetings

Get Started With Rallly

Recommended for: Scheduling group meetings or team events.

Not recommended for: Organizations that need to combine group scheduling with payment processing.

Rallly (with three Ls) is a free online booking system with classic polling functionality where the members of a group can vote on the best times for the meeting or event. Rallly’s voting feature is different than a poll, letting teams see exact times that work for each member.

It also supports chat and messaging within the interface so that meeting attendees can discuss the best time to connect. Rallly might also be a good choice for initial meetings where reps don’t want members to have to make an account, because no login is required.

Features

• Easy-to-use event creation and scheduling tools
• Voting to find the right time for large groups
• Zapier integration can connect Rallly to popular calendar options
• Shared event pages

Pricing: Free plans are available. Pro costs $3.50 a month.

14. OnceHub

Best for: Collaboration

Explore OnceHub

Recommended for: Organizations that need advance scheduling for events, meetings, and complex processes.

Not recommended for: Smaller businesses that don’t need extensive tools or collaboration features.

OnceHub is a free online booking system that allows reps to create nearly any scheduling scenario they can think of. Users can book everything from group sessions to one-on-one calls to in-person meetings through this scheduling app.

Businesses can also directly connect OnceHub to their website, email provider, and payment system. OnceHub’s meeting limiter feature lets users limit the number of hours they spend in meetings during a workday, so they have time to focus on projects.

Forget the back-and-forth and choose the meeting scheduler that makes the most sense for any given situation. This scheduling and booking software can save time, increasing productivity on the tasks that actually matter.

Payment Integrations

• PayPal
• Stripe
• Square

Calendar Integrations

• Google Calendar
• Microsoft Outlook
• Office 365
• iCloud

Features

• Automated scheduling
• Time zone detection for scheduling across time zones
• Multiple currency options for payments
• Advanced reporting

Pricing: Free plans are available. Schedule plans cost $10 per user a month. Plans cost $19 per user a month. Engage plans cost $39 per user a month. Contact the team for enterprise pricing.

15. Appointy

Best for: Businesses with multiple time zones

Check Out Appointy

Recommended for: Businesses that need simple scheduling software to manage multiple locations and staff schedules.

Not recommended for: Enterprises that need extensive scheduling features, like online invoicing.

When a business operates in more than one location, Appointy can help. Appointy goes beyond scheduling meetings as it manages occupancy, too. Whether customers need to book consultations, classes, or appointments, this scheduling app will ensure businesses meet regulations with every appointment.

The ability to schedule online is one of Appointy’s stronger features. This allows customers to open up a scheduling tool without leaving their browser page.

Payment Integrations

• PayPal
• Stripe
• Square
• Authorize.net

Calendar Integrations

• Google Calendar
• iCal
• Microsoft Outlook

Features

• Appointment reminder automation that works with email or SMS
• Support for 20+ languages
• Integrates with Zapier and other productivity tools

Pricing: Free plans are available. Growth plans cost $19.99 per month. Professional plans cost $49.99 per month. Enterprise plans cost $79.99 per month.

16. Visibook

Best for: Simple set-up

Discover Visibook

Recommended for: Professionals who want a simple scheduling app that also offers analytics and reminders.

Not recommended for: Large teams that need collaboration tools and advanced scheduling features.

Visibook works as a phone app, instead of a browser software or plug in. Appointment reminders and calendar synchronization are among the basic must-haves Visibook offers in their scheduling app. But their platform offers much more.

If a business accepts deposits or booking fees from customers before confirming appointments, Visibook supports this feature with a payment processing integration. Beyond that, Visibook’s automatic reminder feature reminds clients of their appointments in the way they prefer (email, text, etc.). Users can also use the app to chat with customers directly, removing the risk of incurring costs for texts from the customer.

I think this app will work best for companies that want to get their scheduling up and running immediately, as there is no downtime once you have the app downloaded.

Payment Integrations

• WePay

Calendar Integrations

• Google Calendar

Features

• Real-time online appointment scheduling
• Centralized customer communications
• Reporting and analytics tools

Pricing: Free plans are available. Basic plans cost $6.99 a month. Standard plans cost $13.99 a month. Unlimited plans cost $19.99 a month.

17. YouCanBook.me

Best for: Automation

Learn More About YouCanBookMe

Recommended for: Businesses seeking an automated scheduling app and combining scheduling with payment processing.

Not recommended for: Companies with complex scheduling or reporting needs.

YouCanBookMe is a free online booking system that lets users sync their calendars to set up availability. Users can also customize and create a booking grid. Add custom styling, use unlimited fields, and manage bookings using advanced tools.

I like that it’s easy to share the booking grid on a website, Facebook page, or via email. They also boast “award-winning customer support” and “enterprise-grade security,” which should give businesses added peace of mind.

Payment Integrations

• Stripe

Calendar Integrations

• Google Calendar
• Office 365
• Outlook

Features

• Availability settings to help avoid double booking
• Workshop and group event scheduling
• Customizable booking pages to highlight branding

Pricing: Free plans are available. Paid plans cost $10.80 a calendar per month.

18. Bookafy

Best for: Event or course-based businesses

Learn About Bookafy

Recommended for: Businesses with more than one focus or location, working at a scale that needs automation and payment processing.

Not recommended for: Companies with a high volume of appointments or complex scheduling needs.

Bookafy is a free online booking system for meetings, calls, sales demonstrations, and service appointments. Bookafy appears to be popular with universities and schools that need to schedule with students. I thought it was great that onboarding with Bookafy is as easy as a simple, one-time setup.

With Bookafy, users can generate a meeting link for various meeting tools, ranging from Zoom, GoToMeeting, and more. Bookafy’s skill-based scheduling feature makes it easier to prioritize and schedule meetings.

Payment Integrations

• PayPal
• Stripe

Calendar Integrations

• Google Calendar
• Outlook
• Apple iOS Calendar

Features

• Booking page widgets for scheduling on a website or blog
• In-appointment promo codes and discount offers
• Form and survey submission
• Integrates with Zapier and other productivity tools
• Customizable booking pages, emails, and notifications

Pricing: Free plans are available. Pro plans cost $9 a month (Pro). Pro+ plans cost $13 a month (Pro+). Custom plans are available for enterprises.

19. Calday

Best for: Small business or personal use

Learn About Calday

Recommended for: Serviced business owners who were looking for an easy solution.

Not recommended for: Large companies and enterprises.

Calday is an easy-to-use and quickly set up scheduling solution. It's the best solution for small business owners with service-based businesses or for personal use. One of the strongest features of this tool is the built-in calendar, which is incredibly user-friendly. There are also integrations that will help easily incorporate existing calendars into Calday.

Calendar Integrations

• Google Calendar
• Outlook
• Office 365
• iCloud

Features

• Time-zone detection
• Calendar
• Booking Page customization
• Automated Reminders
• Appointment types with the ability to add add-ons

Pricing: Free plans are available. Pro plans cost $10 a month (Pro).

HubSpot's Free Meeting Scheduler

Schedule meetings faster and forget the back-and-forth emails. Your calendar stays full, and you stay productive.

• Let prospects book a meeting time
• Book more meetings and appointments
• Sync with Google and Office 365 Calendar
• And more!

Get Started for Free

Paid Meeting Scheduling Apps

Ready for more advanced features? Check out these paid options. Each tool includes the following features:

• Meeting scheduling tool that can be viewed, managed, and edited by multiple users and administrators
• Multiple calendar views
• Contact information can be gathered from those who book meetings

20. Calendesk

Best for: Service businesses with complex scheduling needs

Learn About Calendesk

Recommended for: Counseling, coaching, dietetics, fitness, and businesses looking for complex scheduling features.

Not recommended for: Hotels and restaurants.

Calendesk is a powerful scheduling and business management platform designed for service-based businesses that operate on a subscription model. It’s ideal for organizations that rely on recurring revenue and client management, including therapy practices, coaching services, legal consultancies, and educational institutions.

Calendesk is particularly useful for managing subscriptions, offering flexible group bookings, and automating recurring appointments.

Calendar Integrations

• Google Calendar
• Microsoft Outlook

Features

• Intuitive page builder for creating custom booking pages.
• AI-powered spam protection to prevent fake bookings.
• Customizable booking forms to collect client information.
• Automated invoice generation for seamless billing.
• Group and recurring bookings for flexible scheduling.

Pricing: Standard plans cost $79 per month. Pro plans cost $117 per month. Contact Calendesk for enterprise plans.

21. Cirrus Insight

Best for: Real-time lead routing

Learn About Cirrus Insight

Recommended for: Businesses and teams looking to eliminate scheduling friction to drive more qualified meetings.

Not recommended for: Businesses that need to combine event scheduling with payment processing.

With Cirrus Insight, users can intelligently match buyers to staff in real-time. Eliminate back-and-forth emails by simply sharing a unique calendar link leading to a customizable booking page. On top of that, every activity effortlessly syncs to Salesforce.

From real-time lead qualifying and routing to group scheduling, to 1-on-1 scheduling, Cirrus Insight has teams covered.

Calendar Integrations

• Google Calendar
• Office 365
• Outlook
• Salesforce

Features

• Intelligent lead routing in real-time
• Customizable booking pages
• Unique calendar links & one-click appointment slots to embed in emails

Pricing: Basic plans cost $14 per user a month. Advanced plans cost $24 per user a month. Contact Cirrus Insight for discounted pricing.

22. Chili Piper

Best for: Sales teams

Learn About Chili Piper

Recommended for: Professionals looking for simple scheduling automation, reporting, and CRM integrations.

Not recommended for: Businesses that need complex scheduling features for a variety of users.

Chili Piper is an inbound conversion platform built for revenue teams, with features that help reps close deals faster. Chili Piper is perfect for sales teams with 5+ people. It’s for teams who are looking to book sales meetings faster, whether it be:

• SDRs or BDRs booking on behalf of AEs.
• Inbound demo requests.
• Handoffs from AEs to the customer success team.

I know I mentioned that back-and-forth emails to schedule or reschedule meetings aren’t the most efficient previously in this article. Chili Piper’s scheduling widget is the exception to this rule. Rather than sending prospects to a landing page with an online calendar, you can place convenient buttons at the end of an email to get a meeting booked in one click.

Calendar Integrations

• Google Calendar
• Outlook

Features

• Data analysis and reporting
• Automated real-time lead routing and waitlisting for busy sales teams
• Live meeting options

Pricing: Instant Booker costs $15 per user a month. Handoff plans cost $25 per user a month. Form Concierge plans cost $30 per user a month, plus a platform fee. Distro plans cost $30 per user a month.

23. MarketBox

Best for: Mobile, in-home, and field workforces in multiple locations

Learn More on MarketBox

Recommended for: Medium to enterprise-sized teams with complex scheduling needs, operating across multiple locations.

Not recommended for: Sole operators that don’t require advanced features.

MarketBox is an appointment scheduling and route optimization software built for mobile, in-home, and brick-and-mortar service businesses.

MarketBox simplifies the process for consumers to self-book and pay online, while providers can easily manage logistics and payment processing across both desktop and mobile apps. As a HubSpot ecosystem partner, MarketBox seamlessly syncs customer and sales data back into the CRM for an up-to-date view of the customer base and sales performance.

A key advantage of MarketBox is its robust scheduling management features and AI-powered route optimization capabilities. MarketBox offers advanced solutions for medium-sized teams up to enterprise sizes of 1000+ to maximize workforce utilization, while reducing scheduling gaps, drive time, and carbon emissions.

Payment Integrations

• Stripe
• Custom available for Enterprise

Features

• Travel zones and maximum drive times
• Route optimization using real-time traffic pattern data
• AI suggested times based on the team’s availability and adjacent appointments
• Highly customizable online booking engine, including options for recurring appointments

Pricing: Free Trial Available. Starter plans cost $39 per user a month. Professional plans cost $49 per user a month. Contact MarketBox for enterprise pricing.

24. Acuity Scheduling

Best for: Service businesses

Discover Acuity

Recommended for: Scheduling with payments or service-specific communication.

Not recommended for: Enterprise-level scheduling needs, like data analytics.

Acuity Scheduling makes it easy to book appointments with clients and prospects. It’s an online assistant where prospects, customers, and clients can see real-time availability and book their own appointments. The tool allows users to send customized confirmations that reflect the business’ branding. Teams can also send appointment reminders and follow-up messages by email or text.

I think Acuity will work best for those in the wellness or beauty industry. Acuity lets users block off times they don’t want to be scheduled, as well as hosting virtual appointments.

Payment Integrations

• PayPal
• Square
• Stripe

Calendar Integrations

• Google Calendar
• Outlook
• iCloud

Features

• Quick and easy to schedule classes, workshops, or group appointments
• Client accounts for simple client management
• Accounting and other useful integrations

Pricing: Emerging plans cost $16 a month for one calendar. Growing plans cost $27 a month for six calendars. Powerhouse plans cost $49 a month for 36 calendars.

25. Booknetic

Best for: Freelancers and service providers

Get Started With Booknetic

Recommended for: Small service businesses and solopreneurs.

Not recommended for: Individuals on the go

Booknetic is a comprehensive scheduling solution that seamlessly integrates into a website, accepts bookings, and creates appointments. Booknetic is programmed to automatically insert new appointments into the calendar and notify any other staff that users want to be aware.

A great advantage of Booknetic is its business-side automation options. Users can easily configure workflows, create funnels from web pages, and track the efficiency of the website with enhanced analytics.

As a small business owner, I’ve used this app to let customers book their own time slot for appointments. While I wish Booknetic had a free version of their product, I do appreciate that their pricing is a one-time fee instead of a subscription model.

Payment Integrations

• Stripe
• Square
• PayPal
• Mollie
• Razorpay

Features

• Email, SMS, Telegram, and WhatsApp notifications
• Appointment analytics
• Booking forms with conditional fields
• Custom durations for appointment sessions

Pricing: This app is a $79 one-time payment.

26. Schedulicity

Best for: Hair and beauty professionals

Check Out Schedulicity

Recommended for: Service professionals and small businesses in hair and beauty

Not recommended for: Large enterprises and franchises

Schedulicity is an easy-to-use appointment scheduler for service providers like hair stylists, barbers, cosmetologists, and estheticians.

With a color-coordinated calendar, stylists can keep track of daily and weekly appointments with clients. Barbers can also set recurring appointments for repeat customers — or they can book their own appointments online for free. Schedulicity users also get built-in payment processing, which includes pay-by-text.

Schedulicity comes with client and provider notifications, email marketing tools, and customizable policies. Users can block clients who repeatedly no-show, set personal time off, and ask clients to sign waivers when they book online.

On the customer side, clients can look at multiple calendars and choose dates and times that work for them. I’ve used Schedulicity a bunch in the past when scheduling my hair appointments and also for massages. I’ve found it intuitive and easy to use. I appreciate the reminder emails that Schedulicity sends out leading up to an appointment.

Schedulicity doesn’t offer a free version of its software, but stylists can choose a 14-day free trial.

Payment Integrations

• Stripe
• Apple Pay
• Google Pay
• Schedulicity Pay, a built-in payment processor

Calendar Integrations

• Apple Calendar
• Google Calendar
• Hotmail/MSN/Windows Live
• iPhone and iPad (iOS 9-12)
• Yahoo

Features

• Free client booking, including multiple services or providers in a single appointment
• Automatic appointment reminder texts and confirmation emails
• Book Now button integration for Instagram, Wix, WordPress, and Squarespace
• Customizable policies, waivers, client notes, and schedule
• Mobile appointment scheduling app for iOS and Android

Pricing: Solo provider plans cost $34.99 a month, plus $10 for each additional provider.

27. Booksy

Best for: Service professionals

Learn More About Booksy

Recommended for: Service businesses with potential for no-shows and cancellations.

Not recommended for: Businesses with complex booking or feature needs.

Businesses in the beauty and personal care industries often need to schedule several meetings and manage multiple calendars. Booksy offers an affordable scheduling app and booking solution. This app is great for small to medium-sized businesses looking to manage bookings, client management, inventory, and payments all from one app.

Booksy doesn’t offer a free version but does offer a free trial. One con I found is the micro-transaction of 30 cents when accepting online mobile payments, but this is a feature you can add on.

Payment Integrations

• Square
• PayPal

Calendar Integrations

• Google Calendar

Features

• Mobile booking app for clients
• Mobile app for service providers to manage their schedules, accept online payments, and send appointment reminders
• Option to create custom services, durations, and prices

Pricing: Plans start at $29.99 a month, plus $20 a user per month for each additional user. Mobile payments cost $0.30 per transaction.

HubSpot's Free Meeting Scheduler

Schedule meetings faster and forget the back-and-forth emails. Your calendar stays full, and you stay productive.

• Let prospects book a meeting time
• Book more meetings and appointments
• Sync with Google and Office 365 Calendar
• And more!

Get Started for Free

28. HoneyBook

Best for: Creative professionals

Check Out HoneyBook

Recommended for: Professionals looking for a single platform for scheduling and project management.

Not recommended for: Quickly scaling businesses.

HoneyBook allows reps to manage bookings throughout the entire sales process. Users can book initial meetings with prospects and even send proposals, contracts, and invoices when they’re ready. It helps reps manage clients and integrates with other useful tools to simplify business processes.

I like that HoneyBook offers so much on one platform, including letting clients sign contracts and agreements. I think that while HoneyBook doesn’t offer a free version (but does have a free trial), its low-cost point is appealing. At the time that this article was written, they were offering 50% off their products, which is reflected in the prices below.

Payment Integrations

• PayPal
• Stripe

Calendar Integrations

• Google Calendar
• iCalendar
• Outlook

Features

• Project pipeline features help users see all user stages in one place
• Added management features like contract, proposal, and invoice templates
• Custom invoicing, project tracking, and reminders

Pricing: Starter plans cost $8 a month. Essential plans cost $16 a month. Premium plans cost $33 a month.

29. Bookeo Appointments

Best for: Upselling

Learn More About Bookeo

Recommended for: Managing internal scheduling and team availability.

Not recommended for: Large businesses with multiple locations.

Bookeo Appointments automatically updates user schedules in real time for optimal booking. It integrates directly with HubSpot to keep a business’ contact list up-to-date based on booking reservations.

I think Bookeo works great for those who are less tech-savvy and might need to print off a physical copy of their schedule to refer to. Users can also print off Bookeo’s reporting to show executives who want to see how full schedules are and rates of cancellations and no-shows.

Payment Integrations

• PayPal
• Stripe

Calendar Integrations

• Google Calendar
• iCal
• Outlook
• Office 365

Features

• Mobile scheduling app for Android and iOS
• In-app gift voucher, discount, and package offers
• Waiting lists
• Integrates with Zapier, Google Reserve, and other business and productivity tools
• Customizable themes for booking pages, emails, and notifications

Pricing: Solo plans cost $14.95 per user a month. Small plans cost $29.95 per user a month. Standard plans cost $39.95 per user a month. Large plans cost $79.95 per user a month.

30. Archie

Best for: Meeting room bookings

Learn More About Archie

Recommended for: Midsized and large businesses that conduct face-to-face meetings.

Not recommended for: Solopreneurs or businesses that conduct virtual meetings.

If a business requires frequent face-to-face meetings with clients, internal teams, or other stakeholders, Archie is one of the best scheduling tools. It allows users to book conference rooms for meetings and block them for a specified period.

Archie is perfect for enterprises that have a limited number of conference rooms and want to ensure there are no double bookings or clashes. Team members can reserve a slot in a conference room of their choice. Anyone else trying to book the same room will know when it’s reserved.

The most convenient thing is that when users make a reservation, booking details are sent directly to the invitees’ calendars. They can then confirm their attendance, which helps reps avoid last-minute no-shows.

Payment Integrations

• PayPal
• Stripe
• Custom payment

Calendar Integrations

• Google Calendar
• Office 365

Features

• Option to create recurring bookings for periodic meetings
• Private mode allows users to keep the meeting details confidential
• Search for rooms using filters like capacity and type
• Set restrictions on how far in advance bookings can be made

Pricing: Plans start at $159 per month for both hybrid offices and coworking spaces. The mobile app starts at $90 per month.

How to Choose the Right Free Online Booking Systems

Not all scheduling tools are created equal. Finding the perfect match depends on industry, team size, and specific workflow needs. Here’s what matters most.

Essential Features Every Business Needs

Before diving into specific tools, understand the non-negotiables. These features are essential to any scheduling system:

• Calendar synchronization. Tools need a real-time sync with Google Calendar, Outlook, or Apple Calendar. This prevents double bookings and shows accurate availability.
• Automated communications. Teams need customizable email and SMS reminders, as well as follow-up sequences for feedback or rebooking.
• Payment processing, which secures online payments or deposits at booking.
• Mobile accessibility, as clients book more appointments on their phones.

Integration Requirements by Business Type

• Service businesses need CRM connections (HubSpot, Salesforce) and payment processing
• Healthcare practices require HIPAA compliance and EHR integrations
• Educational services benefit from Zoom/Teams integration and group booking features Retail and ecommerce need inventory management and POS system connections

Frequently Asked Questions About Free Online Booking Systems

What is the best free online booking system?

HubSpot Meetings Tool stands out for small businesses because it offers unlimited meetings with native HubSpot CRM integration, automated follow-up sequences, and round-robin scheduling. Google Calendar works well for unlimited simple scheduling within the Google ecosystem. Calendly offers an intuitive interface with multiple meeting types and buffer times.

How can I create a free online booking system?

Choose a tool that has the features the team needs. Most free scheduling apps like HubSpot Meetings Tool, Calendly, and Setmore let users connect their existing calendar (Google Calendar, Office 365, or Outlook). Then, set availability preferences and create a personalized booking link.

Is Calendly no longer free?

No, Calendly still offers a free plan. The free version allows users to connect one calendar, book unlimited meetings, create a custom Calendly link, and send automatic email notifications and reminders to invitees who book a meeting.

What is the best free scheduling app?

The best free scheduling app varies by use case. For sales teams and B2B services, HubSpot Meetings excels with its native CRM integration and automated workflows. SimplyBook.me works well for multi-location businesses. Setmore is perfect for appointment-based services.

What features are included in free online booking systems?

Free booking systems typically include essential scheduling features, though the exact offerings vary by platform. Common features include calendar integration with Google Calendar and Office 365, personalized booking links, customizable meeting forms, automated meeting reminders, and time zone detection.

Can I accept payments with a free online booking system?

Some free booking systems support payment processing with limitations. Payment capabilities in free booking systems vary significantly by platform. Some tools, like Setmore, offer payment integration with Square, Stripe, and Digital Wallet. HubSpot Meetings integrates with Stripe and Square for payment processing. However, many popular scheduling tools restrict payment processing to paid plans.

Are free online booking systems secure?

Reputable free booking systems take security seriously and implement standard protections, like HTTPS encryption and secure storage. However, advanced security and compliance features often require paid upgrades.

Will a free online booking system work as my business grows?

Whether a free booking tool scales with a business depends on the platform's limitations. Tools like Google Forms and SurveyPlanet offer unlimited surveys and responses, making them viable long-term solutions for businesses with straightforward scheduling needs. HubSpot Meetings Tool supports unlimited meetings with up to 1 million CRM contacts on the free plan, providing substantial room for growth.

Get more done with free online booking systems.

I used to think sending a scheduling link would come across as impersonal, but after years of using these tools, I’ve realized the opposite is true.

Scheduling apps show prospects and clients that you respect their time as much as your own, and I’ve even heard from prospects who become clients that they were relieved to see a simple booking link instead of a bulleted list of days and times I was available that they would need to cross-reference with their own, complex calendars.

Whether teams want a free option or a paid one with more features, scheduling apps cut out the hassle of managing clients, meetings, and bookings. Get more done in less time with the efficient solution these scheduling apps provide.

Editor's note: This post was originally published in November 2020 and has been updated for comprehensiveness.

HubSpot's Free Meeting Scheduler

Schedule meetings faster and forget the back-and-forth emails. Your calendar stays full, and you stay productive.

• Let prospects book a meeting time
• Book more meetings and appointments
• Sync with Google and Office 365 Calendar
• And more!

Get Started for Free