It's no secret that networking can be time-consuming and difficult. Organizing meetings, making phone calls, sending emails, and attending conferences — a lot goes into relationship-building, no matter your industry.

One of the most important parts of the networking process happens after your first interaction with the person or business you're communicating with ... when you send your follow-up email.

That's why we've created this guide — loaded with insider tips and templates, it's here to help you send effective post-networking follow-up emails.

The following email templates will help you show your recipients the value you provide and develop meaningful relationships with them.

Free Resource: Pre/Post Sales Meeting Email Templates

Follow-Up Email Subject Lines

Before we look at the follow-up templates below, let's review the importance of including strong subject lines in your emails.

Your subject line is the first thing a recipient sees when they glance at their inbox — meaning, it needs to grab their attention and make them want to open your message.

HubSpot spent time exploring subject lines that influence people to open. So, with that data collected in mind, we've compiled some popular follow-up email subject lines to use after your next networking event, meeting, or conference.

email subject line templates


How to Send a Follow-Up Email After Networking

Now, let's look at how you can craft your follow-up email. Your message should include the following features, no matter the type of networking you took part in or which industry you're in.

When writing your email, be sure to:

  • Write an attention-grabbing subject line.
  • Mention a conversation you had with your recipient while at the meeting, conference, networking event, etc. to provide context for your recipient — this will jog their memory so they can remember you.
  • Include details about the value that you provide — how can you help your recipient? Why is this relationship mutually beneficial?
  • Ask to keep in touch, set up a face-to-face meeting, or schedule a phone call — be sure to provide at least two dates and times that you're available.
  • Express your gratitude and thank your recipient for their time.
  • Sign your email to ensure the follow up feels professional and personal. (You may also hyperlink to your LinkedIn profile here.)
  • Copyedit the follow-up email — several times — so your message is flawless. (You wouldn't want a recruiter at your dream company reading through an error-ridden message.)

As for when to send your follow-up email, here's the general rule of thumb based on the type of networking:

Note: If you're a HubSpot user, you can automate your follow-up emails with Sequences to save time.

  • Interview, business meeting, deal, conference, interview, or special event: Within 24 hours
  • Submission of application or another type of form: Within 48 hours
  • Follow-up after no response regarding a meeting request or the status of a job opportunity: Within 1-2 weeks
  • Catch up with a member of your network to maintain your relationship with them: Every 3 months

Allow your email recipients to book follow-up meetings on your calendar with free appointment scheduling software.

Follow-Up Email Templates

Time to review the templates for your follow-up emails after networking. Each of these templates is organized by use case so you can easily identify the follow-up scenario that suits your needs.

Follow Along With HubSpot's Free Follow-Up Email Templates

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Use Case 1: After a Conference or Event

After meeting someone at a conference or event, your follow-up email should remind them of who you are and demonstrate the value that you bring to the table.

Originally published Apr 6, 2020 4:34:58 PM, updated August 26 2021