Repeatedly copying and pasting the same email response is a nightmare. If you don't have dedicated sales automation software you can still save time by using Gmail templates (also known as “canned responses”).Get the 21 email templates your team needs to close more deals.

They can be completely set up in about 60 seconds. Here’s how ...

Part 1: Activate Gmail Templates (aka Canned Responses)

Here’s how to quickly activate canned responses:

Step 1: In Gmail, click the Gear Icon , then click Settings:

gmail_templates_canned_responses_settings.png

Step 2: Click the tab that says "Labs."

gmail_templates_canned_responses_labs.png

Step 3: Search the term "canned responses," click "Enable," then save changes.

gmail_templates_canned_responses_enable.png

Part 2: Save Canned Responses

Once you've activated Gmail canned responses, create your templates. 

Step 1: Start a new email by hitting "Compose."

gmail_templates_canned_responses_compose.png

Step 2: Type the email you want to save as a template.

gmail_templates_canned_responses_template

Step 3: Click the down arrow on the bottom-right-hand corner of the compose window, hover over "Canned responses," then click "New canned response…".

gmail_templates_canned_responses_new_canned

Step 4: A new window will pop up where we can name the canned response.

gmail_templates_canned_responses_naming_canned

Part 3: Insert Canned Responses Into Email

Nice, we saved our first canned response. Now, here's how to insert the saved response into a new email:

Step 1: Start a new email by hitting "Compose."

gmail_templates_canned_responses_compose

Step 2: Click the down arrow on the bottom-right-hand corner of the compose window, hover over "Canned responses," then click on the canned response name (in this case, "Example template") under the Insert section.

gmail_templates_canned_responses_insert

Step 3: After the response is pasted, add your recipient and click send.

gmail_templates_canned_responses_send

Canned responses might seem like a small win, but these incremental performance improvements add up over time and set you apart. Give it a try. 

Want more? Read 3 Drip Campaign Emails With An Above 40% Open Rate.

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Originally published Jan 18, 2018 3:25:00 PM, updated September 10 2018

Topics:

Sales Automation