Repeatedly copying and pasting the same email response is a nightmare. If you don't have dedicated sales automation software you can still save time by using Gmail templates (also known as “canned responses”).Free Download: 25 Proven Sales Email Templates

They can be completely set up in about 60 seconds. Here’s how ...

Part 1: Activate Gmail Templates (aka Canned Responses)

Here’s how to quickly activate canned responses:

1. In Gmail, click the Gear Icon, then click Settings

how to activate Gmail templates2. Click the tab that says 'Advanced'

Labs tab now called advanced tab

3. Click 'Enable' on the 'Canned Responses' prompt

How to enable canned responses

Part 2: Save Canned Responses

Once you've activated Gmail canned responses, create your templates. 

4. Start a new email by hitting 'Compose' in the upper left-hand corner of your inbox

How to compose a canned response message

5. Type the email message you'd like to save as a template

How to save a Gmail canned response

6. Click the three dots icon on the bottom right-hand corner of the compose window, hover over 'Canned responses,' 'Save draft as template,' and then click 'Save as new template'

How to name a Gmail canned response template

7. Name your canned response

Note: This will also auto-populate as your email subject line

How to save a canned template

Part 3: Insert Canned Responses Into Email

Nice, we saved our first canned response. Now, here's how to insert the saved response into a new email:

8. Start a new email by hitting 'Compose' in the upper left-hand corner of your inbox

Gmail email templates

9. Click the three dots icon on the bottom right-hand corner of the compose window, hover over 'Canned responses,' then click on the canned response name

(In this case, 'Sample Template') under the 'Insert Template' section

Gmail productivity tips with canned templates

10. After the response is pasted, add your recipient and click 'Send'

How to send a canned response emailCanned responses might seem like a small win, but these incremental performance improvements add up over time and set you apart. Give it a try. 

Want more? Read 3 Drip Campaign Emails With An Above 40% Open Rate.

New Call-to-Action

 New Call-to-action

Originally published Jul 9, 2019 7:41:00 PM, updated September 10 2018

Topics:

Sales Automation