The 19 Best Group Scheduling Tools in 2024

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Lindy Tolbert
Lindy Tolbert


Managing a packed schedule can be tough. I know all too well how difficult it can be to find a time that works for everyone on my team.

Whether you're looking for a group scheduling tool or an online meeting scheduler, these tools can help cut back on extra emails and messages. And with advanced features, they can reduce friction and improve efficiency.

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Let's go over the features that make an ideal scheduling app. Then, we'll explore the best individual or group scheduling tool for you. Keep reading or jump to the section you're looking for:

What is the best scheduling tool?

It takes commitment and focus to build any business. And that includes how you manage your time.

This means that the best meeting scheduler won't be the best unless it’s the best for you. While you might be able to make do with a calendar app, the right scheduling tool can save crucial time and resources.

So, before we cover the top scheduling tools, let's talk about what you need in a scheduling tool.

If you have a light schedule without too many meetings, you'll want a tool that's easy to use and set up. But if your success relies on a full schedule of meetings, classes, or appointments, you may need a more robust tool.

You may need to make appointments in a hurry or while multitasking. Each tool has its own quirks, and it can take time to learn every detail. So, it's also a good idea to choose a scheduling tool that can scale with you and your workload.

To pick the right scheduling tool, start by asking yourself a few questions:

  • What features do you need beyond scheduling individual or group meetings?
  • What is your ideal budget?
  • How does your schedule impact your KPIs?
  • Do you need to schedule remotely or with a mobile device?
  • What kind of data would you connect to your scheduling tool if you could? Client information? Contact history? Time zone planning?
  • What other tools do you want to connect to your schedule?

How to Choose the Best Scheduling Tool Online

Now that you’ve got a good gut feeling about what you need in a scheduling tool, let’s take a look at the most important scheduling app features.

App Integrations for Sales

Look at your current tech stack. You may want to create a list of the tools that you use before, during, and after each meeting. Then, make notes about integrations you may want in the future. It also helps to know what makes a good individual or group scheduling tool — just having integration with your calendar apps isn't enough.

Look for scheduler integrations that allow you to engage with and sell to prospects. Your tool should integrate with:

These integrations remove points of friction from your workflow. They can also help streamline the sales process. For example, if you do a lot of sales calls with video, you may want to integrate with video call software. This connection gives you an automatic option to include a video call link in each meeting invite.

Optimized for Mobile

Your prospects might check their email, chat with team members, and accept invites by phone. And if your role involves travel or remote work, mobile optimization can make it much easier for you to send meeting requests from anywhere.

So, the best scheduling tools are optimized for mobile. This allows prospects to easily book time on your calendar or RSVP for existing events without access to a desktop browser. And it makes it easy for you to keep up with your calendar on the go.

Intuitive Set-Up

You’re busy, so you can't afford to spend too much time signing up on a platform and learning how to navigate it. So, the best scheduling tools should be easy to set up and use.

As you onboard with your new tool, pay attention to moments in the process that feel uncomfortable or take a little longer than you think they should. These gut feelings can seem small at first, but as you continue to use the tool they can impact your workflow.

Choosing the Right Meeting Scheduling Tool

The right meeting scheduler will include the features that matter most to your business.

For example, if you're focused on brand awareness, find a tool that offers customizable elements for scheduling pages. This gives you a chance to align your meeting scheduling with your brand. You can edit colors and calendar themes, or create custom meeting lengths.

If you're working with a global client base, meeting timing is also a factor. Some tools make it easier for invitees in different time zones. These tools automatically shift your availability to align with their work hours.

Private Scheduling Page or Meeting Link

Another major part of meeting scheduling is privacy. Whether your client is choosing your business over a competitor or setting a personal appointment, it's important to keep privacy top of mind.

Look for a scheduling tool that lets you create private scheduling pages or links to sign up for already-scheduled meetings.

Finding the Best Group Scheduling Tool

Group scheduling tools can be even more challenging than a scheduling tool just for you. This is because they need to offer tools for more problems and more people.

For example, most small businesses won't use a different scheduling tool for each department. For example, say your business has inside and traveling sales reps. Traveling sales teams might need SMS notifications about scheduling and scheduling changes. But inside sales might make analytics and marketing integrations a priority.

This means you'll need a scheduling tool that works for everyone on the team. The right group scheduling tool can improve business processes and transparency. It can also cut repetitive tasks and simplify onboarding for new team members.

Privacy & Transparency

You'll enter a lot of important data into your scheduling app. Some will also need access to your and your teams' calendars and contacts.

Private calendar data might also include:

  • Health information, like test results
  • Student grades
  • Confidential client notes
  • Photographs
  • Internal documents

So, choose a group scheduling tool that offers robust privacy settings and features. This will help protect every member of your group from cybersecurity threats and other data privacy issues.

Now that we've covered the fundamentals of what to look for in a scheduling tool, let's check out some of the best ones on the market.

1. Sales Hub

Best For: Overall Scheduling Tool for Small Businesses

Scheduling Tool Pricing: Free, With Premium Options

Sales Hub Ideal Users

Sales Hub stands out from other scheduling tools because of its robust CRM integration. It has the tools to schedule quick internal meetings and prospect calls. At the same time, it offers workflows to nurture leads through a long sales pipeline that may need follow-ups on a range of channels.

It’s a scalable tool that can accommodate the needs of freelancers up to enterprise businesses. And if you’re looking for a scheduling solution for your marketing and service teams as well, HubSpot CRM offers free scheduling software too.

Sales Hub Pros

HubSpot's free scheduling software simplifies and automates what used to be an arduous and often manual process.

Fully integrated with our CRM platform, the Meetings function allows you to:

  • Cut out back-and-forth scheduling emails
  • Offer transparency and flexibility for scheduling meetings
  • Simplify the lead-capture process by asking key client questions before meetings

You can embed this tool on your website and customize branding. It also automatically adds contact data for each new meeting. This database helps you easily grow your client list as you get more connections.

HubSpot Meetings also offers group meeting links. You can alter the settings so that you receive notifications for each new meeting. You can also include critical meeting information within the link, such as meeting length and subject matter.

Sales Hub Cons

Because Sales Hub is an all-in-one solution for sales teams, it has many features you may not know to look for in a scheduling tool. This is great for most businesses but it may take time to learn and get the most out of this tool. If you're looking for a quick tool to start using right away, you might want a more basic alternative at first.

Sales Hub Example

HubSpot meetings tool calendar with available meeting times

Get started with Sales Hub

The Free Meeting Scheduler is part of Sales Hub. This feature enables prospects to book meetings with you. It integrates with Google Calendar and Office 365 Calendar. According to Adriti Gulati, Senior Professor at HubSpot, "What's great about the meetings tool is it syncs seamlessly with your calendar so you're never gonna be overbooked if someone books a time with you with that link."

Sales Hub Key Takeaways
  • Meets scheduling and more complex business needs
  • Fully-integrated CRM to streamline sales processes
  • Seamless integration with your preferred calendar app
  • Personalized group scheduling link that you can send to anyone
  • Stringent security standards
  • Ability to choose team members within the app (no need to enter their email if you’re in the same organization)
  • Multi-lingual support

2. Calendar

Best For: Internal Group Meetings

Scheduling Tool Cost: Paid, Plans Start at $20/Month

Calendar Ideal Users

The low price and features make this tool ideal for scheduling internal group meetings for both small and large businesses.

Calendar Pros

Calendar is one of the most intuitive scheduling tools available. It uses machine learning to deliver smart scheduling. It also lets you tag as many invitees as you would like when scheduling a meeting and shows you a time when everyone is available. If you need to reschedule, one click reveals what times work for every person on your team.

This tool offers:

  • Unlimited scheduling
  • Compatible with PCs, Macs, iOS, and Android devices
  • Calendar connectivity (with Gmail, Office 365, Outlook, and iCloud)
  • Email and SMS notifications about scheduling and scheduling changes
  • Extra team member access
  • Team analytics
  • CRM integration
Calendar Cons

This is a basic tool that works for most users. Integration quality varies, so you may want to confirm that your most essential software works well with this tool. Premium features are mostly for organizations, so they may take some time for individual users to learn.

Calendar Example

Scheduling tool online example: Calendar

Calendar Key Takeaways
  • Integration with popular calendar apps
  • Personalized group scheduling links that you can send to anyone
  • Ability to create group meetings based on group availability or round-robin availability
  • Rigorous security standards

3. CalendarHero

Best For: Scheduling Group Meetings With External Parties

Scheduling Tool Pricing: Free, With Premium Options

CalendarHero Ideal Users

This scheduling tool is ideal for meetings with those who know very little about your business (for example, a potential investor). This is because this tool makes it easy for invitees to ask questions as they’re scheduling the meeting. We recommend it for startup businesses.

CalendarHero Pros

This tool helps with scheduling because it lets you create pre-configured meeting types. For example, you can include a video conferencing link in the invite and use shared availability features for group meetings. It also has helpful integrations that make it easy to send prospects critical information without leaving the scheduler.

This tool offers:

  • Calendar connectivity (with Gmail, Office 365, and iCloud)
  • Gmail, Outlook, and Slack integrations
  • Personal scheduling links
  • Scheduling widgets
  • Google Drive, OneDrive, or Dropbox file access

HubSpot customers: CalendarHero integrates with HubSpot and you can use this scheduling tool with Sales Hub.

CalendarHero Cons

Calendar Hero saves a lot of time for users with automation, integrations, and ease of use, but there are some limits that can be frustrating. For example, some WordPress users mention challenges with embeds and customization on their sites. That's not a challenge for some users, but because WordPress powers 43% of the internet, it could be a deal breaker for many users.

While you can book meetings with this tool through SMS on your mobile phone, it doesn't have the easy and direct mobile some users want for calendar management.

CalendarHero Example

Scheduling tool example: CalendarHero

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CalendarHero Key Takeaways
  • Integrates with a range of tools like HubSpot, Zoom, and Zapier
  • Personalized group scheduling link that you can send to anyone
  • Makes it easy for invitees to ask questions before booking a meeting
  • Ability to invite team members within the app if you’re on a Team subscription

4. Doodle

Best For: Scheduling Quick Group Meetings on Mobile

Scheduling Tool Cost: Free, With Premium Options

Doodle Ideal Users

Because of its quick "Create Doodle" button and mobile app, we recommend it for those who need to create a quick group meeting on mobile. Doodle is also useful for more formal meeting scheduling, especially if you upgrade.

Doodle Pros

This scheduling tool is arguably the best available for smartphones on the market. Doodle relies heavily on the polling function to crowd-source available meeting dates.

Doodle first lets you set up a MeetMe page, where you can display your free time and choose your designated branding. You can set up a poll of your available dates and times. Then invitees vote on time slots that are convenient for them through a custom link.

It offers several response choices — not just the yes or no binary — and allows choosers to rank or explain responses. You can see who has responded and who hasn't and keep responses to a limited number if needed. It's also compatible with most calendars.

Other features include:

  • Option to attach videos and other media
  • Useful reporting
  • Ease of setup and use
Doodle Cons

The polling structure is time-saving and useful for many users, but it lacks design and branding features in comparison to other scheduling tools. User reviews also mentioned distracting ads and too much scrolling to complete more complex polls.

Doodle Example

Scheduling tool example: Doodle

Doodle Key Takeaways
  • Great scheduling tool for mobile device users
  • Personalized group scheduling link that you can send by email or by sharing the URL
  • Ability to create large group meetings based on availability even without logging in

5. Boomerang

Best For: Scheduling Group Meetings within Your Email

Scheduling Tool Pricing: Free, With Premium Options

Boomerang Ideal Users

This tool is the best choice for scheduling group meetings right within your email, all you need to do is add the emails of everyone you’d like to invite.

Boomerang Pros

This scheduling tool is a browser extension that connects with your browser. It takes into account different time zones.

While you’re emailing, you can easily pull up your calendar to let clients pick the best time to have a call. They only see the times that you’re available, not your other appointments and activities. You can also embed your schedule into the text body.

Its main selling point is that it operates entirely within your email page. The tool creates an event once an invitee selects a time, and that time is automatically recorded in your calendar.

Boomerang Cons

It's privacy-oriented in that it doesn't show the details of your schedule. But to use the service, you have to grant it access to some of your private information, including your calendar, contacts, and email.

Boomerang Example

Scheduling tool online example: Boomerang

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Boomerang Key Takeaways
  • Works with popular calendar apps, such as Gmail and Outlook
  • Share your availability over email with an embedded "Live Calendar"
  • Lets you suggest meeting times for the individual or group right within your email
  • Can email both team members and external parties

6. Mixmax

Best For: Scheduling Internal Group Meetings within Gmail

Scheduling Tool Cost: Free, With Premium Options

Mixmax Ideal Users

The powerful scheduling features in Gmail, make this tool the best choice for Gmail users. It’s also a particularly useful choice for internal meetings because you can embed a meeting poll within email messages.

Mixmax Pros

You can build this scheduler directly into your Gmail. This platform is particularly useful for salespeople with features like:

  • LinkedIn Sales Navigator integrations
  • Sales dialer
  • Sales email templates
  • Other features include:
  • Customizable email templates
  • Open and click tracking
  • Notifications
  • Slash commands for quick scheduling
  • Embedded links and media

These tools help cut friction at all communication points that lead up to each meeting.

Mixmax Cons

If brand awareness is a focus for your business you may have a problem with Mixmax branding on emails, widgets, and calendar appointments. Limited integrations might also impact your ability to use this tool effectively. Be sure to check your tech stack before adding this tool.

Mixmax Example

Scheduling tool example: Mixmax

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Mixmax Key Takeaways
  • Seamless integration with all Google apps, including Gmail
  • Ability to share your availability over email with an embedded version of your Google Calendar
  • Embedded meeting polls for easy group scheduling

7. Arrangr

Best For: Sending User-Friendly Group Polls

Scheduling Tool Pricing: Free, With Premium Options

Arrangr Ideal Users

If you're looking for a simple scheduling tool, this hassle-free scheduling tool is a great pick. It offers basic features with enhanced security and a great user experience.

Arrangr Pros

This scheduling platform allows you to create a booking link that prospects can use to choose the best time that works for them. It integrates with your email, it will automatically show the times that you’re available.

Arrangr can also auto-generate video conferencing links for your invites. And you can send group availability polls to up to 15 recipients on the free version, 20 on the Pro version, and 50 on the Pro+ version. This tool also offers useful features like one-click scheduling and follow-ups for expired meeting invites.

HubSpot customers: Use Arrangr with Sales Hub to simplify meeting scheduling, or sign up on the website to use it as a standalone tool.

Arrangr Cons

This scheduling tool gets high marks from its customer base, but is a browser-based tool. If your sales process relies on mobile scheduling, you might want to look for a different tool.

Arrangr Example

Scheduling tool: Arrangr

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Arrangr Key Takeaways
  • Integration with popular apps, such as HubSpot and Zoom
  • Easily add video conferencing links to invites
  • Offers a range of templates and follow-ups

8. YouCanBookMe

Best For: Scheduling Paid Group Appointments

Scheduling Tool Cost: Free, With Premium Options

YouCanBookMe Ideal Users

YouCanBook.Me’s Stripe integration allows you to charge when people book a meeting. This makes it a great fit for group meetings like online classes, training, and conversation sessions where clients need to pay to enter.

YouCanBookMe Pros

This simple but powerful tool is good for large organizations. This is because you can use its calendar to book many people, services, or locations.

It's optimized for mobile for remote scheduling. It also makes it easy to:

  • Customize the interface for your brand
  • Personalize notification preferences
  • Add buffers between appointments
  • Adjust appointment lengths
  • Block off times on your schedule
YouCanBookMe Cons

User reviews mention challenges rescheduling reviews and limitations in the free plan as cons for this tool. Stripe is a great payment processor, but you may want to look elsewhere if it's not the preferred processor for your target customers.

YouCanBookMe Example

Scheduling tool online example: YouCanBookMe

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YouCanBookMe Key Takeaways
  • Ability to charge customers for booking
  • Personalized round-robin scheduling link that you can send to prospects
  • Options for customizing calendar details
  • Integration with popular apps, such as Zapier, Stripe, and Zoom

9. 24Sessions

Best For: Scheduling Group Video Calls

Scheduling Tool Pricing: Paid, Contact for a Quote

24Sessions Ideal Users

This tool is a video calling platform, so it’s ideal for scheduling group meetings with a video call component. Other tools on this list integrate with tools like Zoom, but 24Sessions is one of the few that’s built on a video calling platform.

24Sessions Pros

This feature-rich group scheduling tool offers:

  • Dial-in features
  • Meeting recordings
  • Can host multiple participants

This makes it ideal for a range of scheduling needs from planning demos to supporting complex clients. It also includes video and screen sharing, which makes it a great tool to serve most sales meeting needs.

24Sessions also allows you to integrate a calendar on your website or a standalone landing page. It also automatically creates calendar appointments and reminders and sends out links to the video chat meeting room.

If you're looking for a feature-heavy one-stop shop for sales teams and group scheduling, this is a good solution for you.

24Sessions Cons

Because of its robust feature set, this tool isn't as intuitive as some of the others on this list. This means that it may take more time to set up and customize and could cause some confusion for clients. Each meeting requires a unique code, which is good for security but can impact call efficiency.

24Sessions Example

Scheduling tool example: 24Sessions

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24Sessions Key Takeaways
  • Feature-rich in-platform video call scheduling
  • Ability to show calendar availability on the scheduling page
  • Personalized group scheduling link that you can send to anyone
  • Integration with popular apps, such as HubSpot and Zapier

10. Cogsworth

Best For: Scheduling International Group Meetings

Scheduling Tool Pricing: Paid, Plans Start at $20/Month

Cogsworth Ideal Users

This tool comes with strong translation features and an emphasis on harmonizing time zones. This makes it a great choice for your team if you have multiple offices and customers across the world.

Cogsworth Pros

Cogsworth is a scheduling service with a focus on smooth customer experience. It integrates with Office 365 and Google Calendar and is customizable based on location, availability, and services provided.

Other useful features include:

  • Built-in appointment buffers and time zones
  • Notification sending
  • Text translation
  • Website calendar embeds
Cogsworth Cons

This versatile tool is consistently adding new features and making updates. While this is helpful, some users feel that the organization of the site could be clearer. Updates to payment gateways and analytics are also areas for potential improvement.

Cogsworth Example

Scheduling tool example: Cogsworth

Cogsworth Key Takeaways
  • Translation and time zone features for global teams
  • Integration with popular calendar apps, such as Gmail and Outlook
  • Personalized booking page or form
  • Personalized round-robin scheduling link that you can send to prospects
  • Ability to display calendar availability on the scheduling page

11. Pexip

Best For: Adding a Group Scheduler to Your App

Scheduling Tool Cost: Paid, Contact for a Quote

Pexip Ideal Users

Because it offers an open API, this tool is a particularly great choice if you’d like to add a group scheduling tool to your own app or SaaS product.

Pexip Pros

Pexip is a solid option if you have a large organization with vast, complicated scheduling needs. It's good for teams or franchises because you can add a certain teams' available time and sync individual calendars within the group calendar.

This scheduling tool also offers plenty of integrations. It allows you to assign tasks and track customer experience while adhering to necessary security measures.

It’s also a good choice for working in complex situations. For example, if one client has more than 100 franchises, you can schedule a meeting with any of them directly from the website.

Pexip Cons

This tool gets strong reviews from users but isn’t as well known as some other tools, so that can impact interactions with clients. Users appreciate the stability and security of this tool, but that focus can sometimes mean a slower ramp to new features.

Pexip Example

Scheduling tool example: Pexip

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Pexip Key Takeaways
  • Tool for secure video meetings and scheduling
  • High security standards
  • Personalized booking page or form for individual team members
  • Shows calendar availability on the scheduling page

12. Bookeo

Best For: Scheduling Group Activities and Services

Scheduling Tool Pricing: Paid, With Free Trial

Bookeo Ideal Users

This is mostly an appointment scheduling tool for services, classes, and activities. It's recommended for service or activity businesses that need a strong group scheduling tool.

Bookeo Pros

Bookeo is primarily a reservation platform for small businesses. It allows you to give a self-scheduling link to prospects and customers using its advanced scheduling feature.

The app syncs with Google Calendar, iCloud, Outlook, and Office 365. It also gives you the ability to create recurring bookings. If you and your client would like to speak weekly, this would be the app for you. It also allows you to embed a user-friendly appointment scheduler on your website.

HubSpot customers: You can sync your Bookeo appointments to Sales Hub. This makes it easy to turn your appointments into deals you can nurture.

Bookeo Cons

This tool is primarily for reservation-focused businesses, so it may not be the right tool for every use case. This unique feature set may also have a steeper learning curve for setup and updates than some other tools.

Bookeo Example

Scheduling tool example: Bookeo

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Bookeo Key Takeaways
  • Useful for recurring group meetings, classes, and appointments
  • Personalized round-robin scheduling link that you can send to prospects
  • Ability to display calendar availability on the scheduling page

13. Calendly

Best For: Automating Group Scheduling

Scheduling Tool Cost: Free, With Premium Options

Calendly Ideal Users

This tool offers built-in workflows for follow-ups and reminders. It's useful for users who want to automate elements of the scheduling process.

Calendly Pros

Calendly is a well-known scheduling app. It has a simple and aesthetically pleasing interface. This tool also automates the scheduling process, which is helpful for sales teams on the go.

It's user-friendly and offers cross-software compatibility. This makes it a popular choice for external clients. It connects with Outlook, Microsoft Office 365, iOS Calendar, and Google Calendar.

HubSpot customers: Try the Calendly integration to embed meeting scheduling on your website. It also automatically creates leads, contacts, and activities in HubSpot when it schedules a meeting.

Calendly Cons

Users mention limited branding opportunities and features on some plans. This post comparing Calendly and HubSpot offers more details.

Calendly Example

Scheduling tool example: Calendly

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Calendly Key Takeaways
  • Helpful workflows and automations
  • Integration with popular apps, such as HubSpot, Zoom, and Zapier
  • Personalized round-robin scheduling link that you can send to prospects
  • Displays calendar availability on the scheduling page

14. OnceHub

Best For: Scheduling Recurring Group Sessions and Panels

Scheduling Tool Pricing: Free, With Premium Options

OnceHub Ideal Users

This tool’s "session packages" feature allows your customers and teammates to bundle multiple group sessions. This makes it a great fit for successive group training.

OnceHub Pros

This tool prioritizes creating an easy connection between your prospects and sales team so that those prospects feed directly into the flywheel.

It's easy to embed into your website, marketing, and email marketing campaigns. This helps your prospect schedule from their first point of contact.

For group meetings, it also synchronizes events across all participant calendars.

OnceHub Cons

Some users feel that this solution is less intuitive than other alternatives. Limited reporting choices are also a concern for some users.

OnceHub Example

Scheduling tool example: OnceHub

OnceHub Key Takeaways
  • Great for classes, workshops, and training sequences
  • Integrates with a range of tools, including Outlook and Zapier
  • Personalized booking page or form for individual team members

15. Acuity Scheduling

Best For: Scheduling Group Classes

Scheduling Tool Cost: Paid, Plans Start at $16/Month

Acuity Scheduling Ideal Users

This meeting scheduler is useful for small businesses and group classes. It includes a feature that allows you to create a form for scheduling classes.

Acuity Scheduling Pros

Acuity Scheduling offers a range of tools, and the more you pay, the more you get out of the service.

Paid plans are compatible with Google Workspace, Office 365, Exchange, and Outlook.

This tool also includes:

  • Video conferencing with Zoom, GoToMeeting, and integrations
  • Scheduler embedding
  • Invoicing
  • Accounting and payments
  • Group emails

Your clients can see your schedule and book their own time to see you. The easy access makes it simple to schedule or reschedule and make payments online.

Acuity Scheduling Cons

This scheduling tool gets rave reviews for ease of use and setup. When users use some of the more unique or custom features there are some pain points, like finding choices in the UI or accessing options on mobile. This is a Squarespace company, and both companies use the same support documents, which can create a confusing user experience.

Acuity Scheduling Example

Scheduling tool example: Acuity Scheduling

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Acuity Scheduling Key Takeaways
  • Online payment and accounting features
  • Video conferencing integrations
  • Automated reminders for invitees

16. Rallly

Best For: Full-Day Availability Polls

Scheduling Tool Pricing: Paid, Contact for a Quote

Rallly Ideal Users

This scheduling tool is the simplest choice for availability polling for large groups. Note that you can’t add time slots, so it's best for finding availability for entire days. This may be useful if you’re planning a multi-day conference or event.

Rallly Pros

Rallly is one of the best choices for those who worry about privacy.

This tool is poll-based and allows poll respondents to retain their anonymity — even if they decide to engage in the discussion portion. After you create a scheduling poll, you can invite people by sharing the link or emailing them.

Rallly Cons

This scheduling tool lacks widespread email integration and customization capabilities.

Rallly Example

Scheduling tool example: Rallly

Rallly Key Takeaways
  • No login required
  • Simple polling page with no frills or distractions
  • Ability to send an event link to all attendees
  • No sensitive information needed for access, which limits security risk
  • Ability to schedule group meetings with extra large groups — anyone with the link can respond

17. FreeBusy

Best For: Enterprise Group Scheduling

Scheduling Tool Cost: Free, With Premium Options

FreeBusy Ideal Users

This tool lets you create distinct groups within your organization. You can then create availability pages for each of these groups. It's recommended for enterprise businesses with multiple customer-facing teams.

FreeBusy Pros

FreeBusy is often a favorite pick for B2B companies, specifically because it integrates with so many different services. It operates as a Chrome extension or plugin for Outlook email.

Here is a partial list of the personal and business calendars it supports:

  • Outlook
  • Oracle
  • Microsoft Exchange
  • Office 365
  • OwnCloud
  • Salesforce
  • Facebook
  • Google
  • IBM Verse
  • iCloud
  • Yahoo
  • Zimbra

When you sign up, you get a unique URL that hosts your calendar. You can send that link to people who want to schedule with you, and they can sign up on your page — or you can add participants to a meeting you create and offer one of your available times.

You can also include buffer times around your meetings or block contacts from requesting meeting times.

FreeBusy Cons

Reviews mention a sometimes challenging learning curve for this tool.

FreeBusy Example

Scheduling tool example: FreeBusy

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FreeBusy Key Takeaways
  • Connects with a wide range of personal and professional calendars
  • Unique features for enterprise teams, like corporate directory integrations for access and reporting
  • Integration with popular enterprise apps, such as Google Workspace, Zoom, and Zapier

18. Vyte

Best For: Scheduling Confidential Group Meetings

Scheduling Tool Pricing: Free, With Premium Options

Vyte Ideal Users

This tool allows you to hide invitees from each other, making it helpful for scheduling confidential group meetings. For example, if you’re inviting a secret guest and don’t want other people to know.

Vyte Pros

This scheduler works best with iOS. It's a poll-based system that lets users vote on suggested meeting times and dates once they receive an email from you with the information.

Vyte then remembers that availability and suggests meeting times. It records your meeting time in your calendar once everyone agrees on the details.

The Pro plan also has features to build in buffers between meetings.

Vyte Cons

This scheduling process is quick and easy for you to schedule meetings. That said, clients using this scheduling tool for the first time may get confused by the range of choices and limited communication on their end.

Vyte Example

Scheduling tool example: Vyte

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Vyte Key Takeaways
  • Ability to hide invitees from each other and set mandatory attendees
  • Integration with popular apps, such as Google Workspace, Zoom, and Zapier
  • Shows calendar availability on the scheduling page

19. MeetFox

Best For: Scheduling Small Group Meetings Without Zoom

Scheduling Tool Pricing: Free, With Premium Options

MeetFox Ideal Users

MeetFox’s "meeting room" feature allows you to create web-based meeting rooms for your internal meetings. This makes it a great choice if you don’t — or can’t — use Zoom.

MeetFox Pros

MeetFox is a great choice for creating pre-call questionnaires. This can help you get more information from your prospect before every meeting.

This tool also has integrations for payment collection, making it a great tool for coaching and online education.

It's compatible with Google Calendar and Outlook. When you register your account, you allow access to all your pertinent information — calendar, contacts, email, and more.

MeetFox Cons

This tool has a compact but exceptional feature set, but those features may not work the same for all users and browsers. It's also a good idea to do some research to make sure you can meet the language and time zone needs of your customers with this tool.

MeetFox Example

Scheduling tool example: MeetFox

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MeetFox Key Takeaways
  • Ability to create online meeting rooms without a video app such as Zoom
  • Integration with popular apps, such as HubSpot, Gmail, and Slack
  • Personalized booking page or form for individual team members

If you’re still looking for the right tool for you, check out these posts with the best meeting schedulers and scheduling apps.

Use a Scheduling Tool to Grow Better

Ultimately, the options are endless for scheduling tools. Whether you value specific features, efficiency, or branding, any one of these services would be worth using for your business.

With the tools listed above, you can create a scheduling workflow that improves your sales process. The right scheduling tool can help you exceed quotas and delight your customers. Take note of what you need, and start testing out these exciting tools.

Editor's note: This post was originally published in May 2019 and has been updated for comprehensiveness.

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