How much time have you spent sending emails today?

Most salespeople spend 21% of their day writing emails. Unnecessary emails and coordinating can take up a lot of that time. Tools like appointment scheduling apps and booking software help automate the process of scheduling meetings with potential and existing customers.

So, why should you invest in an appointment scheduling app?

You'll speed up your sales process by allowing prospects to book meetings when it's best for them. And it makes it easier for people to schedule time with you by eliminating any unnecessary back-and-forth emails. Plus, many of these tools sync directly with your calendar and send out meeting reminders automatically.

Ready to see some of the best appointment scheduling apps? Let's dive in.

Get Started with Free Meeting Scheduling Software

Looking for a free scheduling app? Here are some of the best.

1. HubSpot Meetings Tool

Price: Free

The HubSpot Meetings Tool lets you sync your Google Calendar or Office 365 calendar, set your availability, and have prospects and customers book time with you. Add form fields to your meeting page to capture contact information like name, phone number, email address, and more. The meeting page can be sent as a link in an email or embedded on a website or landing page.

When they book time with you, the time is blocked off on your calendar and a confirmation email is sent to the prospect or client who booked. This simplifies the scheduling process so you can book more meetings in less time. Plus, it integrates directly with the free CRM so you can keep track of your contacts and meetings. As prospects schedule meetings, HubSpot automatically creates records for new people.

HubSpot Meetings Tool Free Scheduling App

2. Calendar

Price: Free (Basic), $10/month billed (Pro), $12/user/month (Business), and Enterprise plan (Contact for free estimate)

Calendar is an AI-enabled digital calendar, scheduling, and time management solution for individuals and teams. It brings together your Google Calendar, iCal (Apple Calendar), and Outlook Calendar into one dashboard view that you can customize and share. The digital calendar syncs across devices as well as offers a virtual assistant that can learn your schedule and begin taking over meeting planning, invitations, and scheduling changes. The paid versions also add meeting transcriptions and a wide range of analytics so you can see how you spend your time in meetings and with people.

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3. Setmore

Price: Free

Setmore is a free appointment scheduling and payments platform that allows you to create a public-facing booking page. The free account supports up to 20 staff calendars and logins so your team can begin booking meetings. And you can send automatic appointment notifications to people who book time with you.

Setmore free scheduling app-1

4. Appointlet

Price: Free

This appointment booking software allows salespeople to customize their availability, create booking pages, and send them to prospects and customers. The booking page can integrate into your website, landing pages, and emails. While Appointlet does offer a paid, pricing tier, it's free version is free forever. It includes unlimited bookings, meeting types, and form fields.

Appointlet best scheduling app-1

5. Doodle

Price: Free

The free version of Doodle allows you to create meeting polls to send to clients and prospects. Just like the paid version, meeting hosts suggest meeting dates and times, and invitees vote on the dates that work for them. To remove ads from your polls, set a deadline for the poll, and collect contact information from meeting guests, you'll need to upgrade to the premium pricing tier.

Doodle free scheduling app

6. Calendly

Price: Free

Calendly also offers a free version of its scheduling app, however, you're limited to one meeting type and don't have access to all features. However, it does allow you to book unlimited meetings, connect your calendar, create a custom Calendly link, and send out automatic notifications and reminders to invitees.

Calendly Free Scheduling App-1

If you're in need of an excellent appointment scheduling app, here are the top choices. These apps had the highest ratings based on user satisfaction.

Each of the options below includes the following features:

  • Meeting scheduling tool that can be viewed, managed, and edited by multiple users and administrators
  • Multiple calendar views
  • Contact information can be gathered from those who book meetings
  • Booking and appointment notifications

1. Doodle

Price: $4.08/month for 1 user (Private), $5.75/month for 1 user (Small Business), $2.98/month/user for 5 users (Business)

This appointment scheduling software helps you find a time to meet that works for all attendees. The meeting host suggests meeting times, invite participants to indicate their availability, then the meeting host picks a final time. When the time is finalized, a calendar event is added to the host and meeting invitees' calendars. Plus, there's a dashboard feature where you can manage all the meetings you have.

Doodle best scheduling app

2. Acuity Scheduling

Price: $0/month for 1 user (Freebie), $15/month for 1 calendar (Emerging), $25/month for 6 calendars (Growing), $50/month for 36 calendars (Powerhouse)

Acuity Scheduling makes it easy to book appointments with clients and prospects. It's an online assistant where prospects, customers, and clients can see your real-time availability and book their own appointments. The tool allows you to send customized confirmations that reflect your branding. And appointment reminders and follow-up messages can be sent via email or text message.

Acuity best scheduling app


Price: $10/calendar/month

Connect your Google Calendar or iCloud calendar to set your availability to create a booking grid and start booking meetings. Share the booking grid on your website, Facebook page, or via email. Add custom styling, use unlimited fields, and manage your bookings using advanced tools.

you can book me best scheduling app-1

4. HoneyBook

Price: $34/month, billed annually at $400

HoneyBook allows you to manage bookings throughout the entire sales process. You can book initial meetings with prospects and even send proposals, contracts, and invoices when they're ready. It helps you manage your clients and HoneyBook integrates with other tools like Gmail, Google Calendar, and more.

HoneyBook Best Scheduling App-1

5. Calendly

Price: $8/user/month (Premium), $12/user/month (Pro)

This appointment scheduling tool connects with your calendar to check your availability and

Calendly provides multiple meeting types like one-on-one, round robin, collective, and group meetings. It's great for teams and provides team pages, metrics and reporting, and administrative features to manage bookings.

Calendly best scheduling app

Looking for more? Here are some tips and tools to find a meeting time that works for everyone.

meetign scheduler

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Originally published May 8, 2019 8:30:00 AM, updated July 29 2019


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