How to Calculate Your Lead Deficit for 2015

What's the most important number that every sales rep needs to know before he or she can build an effective sales plan for the new sales year? Their Lead Deficit. To give yourself a solid chance of making your quota you must know this number.  

Here’s how it works. Making quota is based on winning a certain number of orders at a certain Average Order Size (or Average Sales Price). Some percentage of those orders will come from existing accounts. The rest will come from new business opportunities. Of those new business opportunities, a certain percentage will be derived from sales opportunities generated by inbound sales leads and the rest will flow from your proactive prospecting efforts. That number of new sales leads you need to generate through your own proactive prospecting is called your Lead Deficit.

The Lead Deficit is at the heart of your sales action plan for 2015. What are the specific steps you will take each and every day to identify and connect with a sufficient number of new customer opportunities to achieve your quota?

What’s Your Lead Deficit?

I guarantee that if you are able to close your Lead Deficit, you’ll make quota for the year. Here’s a simple method to calculate your Lead Deficit and accurately estimate the type and quantity of sales activities that need to be a part of your sales plan. It shouldn’t take more than 30 minutes to come up with this figure. 

Let’s start with the data points you need to gather.

1. What is your lead conversion rate? Historically, what percentage of your sales leads do you convert into orders? You should know this important performance statistic by heart. If you don’t, don’t guess. Go back and calculate it based on your sales records over the past 12 months.

2. What is your Average Order Size? This is different than your company's Average Sales Price. You don’t want to use the average achieved by all the salespeople in your company. This is your plan, so it has to be based on your track record. Therefore, you need to use your specific Average Order Size (AOS.) Again, don’t guess. Go back and look at your order book for the past 12 months and count the number of orders you closed. Divide your total sales dollars for 2014 by the number of orders you closed to get your AOS. 

3. What fraction of your business did you get from existing customers? Calculate the dollar value of the orders you received from existing customers in 2013 and 2014. Get those precise numbers from your sales records. Add those two years together and divide by 2. Then divide that number again by your Average Order Size. The result is the number of orders from existing customers that you will plug into your model.

4. How many inbound sales leads did you receive in 2014? Go back into your CRM records and count how many sales leads you received each month for the previous 12 months. Take the lowest monthly number out of the previous 12 months to use in your model. Don’t use an average number, and don’t assume that the number of sales leads you receive is going to increase. Always use the most conservative scenario to incorporate into your model.

Now let’s build a simple model to calculate Lead Deficit that you can use to start your planning. We’ll use sample data points I created to illustrate how it works. (Note: There are ways to refine this model that would require more space than I have available to explain. If you want more information on how to build this model contact me at sales@andypaul.com). 

Calculating Lead Deficit

Sample Data Points:

1. Lead conversion rate = 20%
2. Average Order Size = $20,000
3. Number of orders from existing customers = 10
4. Number of inbound leads = 60 per year/5 per month

Now let's plug these into the Lead Deficit model:

Step #1: Divide your quota by your average order size.

Let’s assume your quota is $1,000,000 per year. Based on the Average Order Size, you'll need to win 50 orders in order to achieve quota. 

Step #2: Subtract orders from existing customers.

Subtract 10 (orders from existing customers) from 50 (total orders needed) and the result is that you’ll need to win 40 orders from new business opportunities to make your quota for 2015.

Step #3: Divide the number of orders by your lead conversion rate.

Based on your 20% lead conversion rate, you’re going to need 200 total leads from all sources in order to meet your quota. 

Step #4: Subtract inbound sales leads from total required sales leads.

Subtract 60 inbound leads from the 200 total leads required and the difference is 140 new sales opportunities you will need to proactively develop on your own. In other words, your Lead Deficit is 140. Based on your past performance (which is the most accurate guide to future performance), 140 is the minimum number of sales leads you must proactively develop in order to meet your quota.

Before you start creating your sales plan for 2015, take a few minutes now and calculate your Lead Deficit. This is absolutely essential to enable you to answer the primary questions in your sales plan:

• What are the specific proactive prospecting activities that will form the basis of your daily sales routine in order to develop a sufficient number of sales opportunities to eliminate your Lead Deficit?
• What are the metrics you will use to track your progress on a weekly and monthly basis?

As a salesperson, your job boils down to doing whatever hard work is required to meet your goals. This means investing your time to execute a disciplined prospecting process (e.g., doing research to pick targets, making connections online, getting on the phone, or going out and making calls). And this is always much easier to do when you can see the target in plain sight.

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