Between ebooks, case studies, data sheets, proposals, and contracts, you probably send email attachments on a daily -- if not hourly -- basis.
And that means you might be using the common phrase “Please find attached.” Other variations include “Attached please find,” Please kindly find the attached file,” Please find the attached file for your reference,” “Enclosed please find,” and the ultra-wordy, “Please find attached herewith.”
Should you use “Please find attached?”
No. First, it sounds stuffy and overly formal. You want to strike a conversational, natural tone with your prospect -- not write like a nineteenth-century lawyer.
Second, this phrase is unnecessary. Your attachment will show up in the email, so there’s no need to announce its existence. Third, it’s a “request” that’s not optional. Like “thanks in advance,” that can make prospects bristle.
Alternatives to "Please Find Attached"
Attach the file with no explanation.
“This [X] has …”
“I’m sharing [X] with you.”
"You'll find the attachment below."
"Let me know if you have questions about the attachment."
Option 1: Attach the file with no explanation.
If the sole purpose of your email is sending an attachment, cut the phrase entirely.
Monthly progress report
Nearly doubled my connect call conversion rate this month. I’m still a little shaky on demos; planning on doing some extra prep for my next ones. Looking forward to discussing with you.
Option 2: “Here is”
You can also opt for “here’s [title of the attachment.]” Short and sweet.
2017 pricing options
Great talking to you today and learning more about Kensington’s plans to expand into the French market. Here’s the pricing information you asked for.
Let me know if you have any questions before our call tomorrow.
Option 3: “I’ve attached”
This is another simple, non-jargon-y alternative.
Getting employees to share their feedback?
Congratulations on the promotion! I’ve worked with many People Ops directors (including LiveHire and 25/8) and know one of your first priorities is often increasing employee survey participation. I’ve attached an ebook with some helpful strategies -- page 32 in particular has good ideas.
Would love to discuss how you could apply these to Granted; if you’re open to that, here’s a link to my calendar: [Link to Meetings tool.]
Option 4: “This [X] has …”
You can also describe the attachment’s contents, such as, “This case study includes …” or “This business case explains …”
Might be good to show your boss
Hope your trip went well and you got in plenty of beach time. This report shows the impact of effective sales training on quota attainment; might be useful to show to your boss if she’s looking for potential ROI.
Option 5: “I’m sharing [X] with you.”
This statement subtly puts you and your prospect on the same team, making your relationship feel more collaborative.
Have answers for you
I did a little digging and found the answers to your questions. I’m sharing a PDF with you that lists our reselling policies. Let me know if you have any follow up questions.
Option 6: "You'll find the attachment below."
You never want an attachment to go unnoticed. This ensures your prospect is aware of the information you attached, but keeps the tone conversational and light.
ABC Schematics+HubSpot Proposal
Thanks for telling me a little more about ABC's goals and challenges this year. You'll find the proposal we spoke about attached below.
Option 7: "Let me know if you have questions about the attachment."
This is another subtle way to communicate an attachment while letting your prospect know your door is open and you're available for questions.
Questions? I've got answers.
Here are the white papers we spoke about this morning. Please let me know if you have any questions about the attachments.
Synonyms to "Attached"
Need some more alternatives? Switch it up with ‘attached’ synonyms.
Option 8: “I’ve linked”
Whether you’re linking to site pages or content downloads, let your prospect know to look out for a link, so they don’t miss the valuable information you’ve included.
Here’s that info I promised you
I’m following up on our conversation yesterday. I’ve linked our pricing page here [insert link] -- let me know if you have any questions.
Option 9: “For reference, I’ve appended … ”
Use this for a first introduction. If the prospect downloaded a piece of content from your site, let them know you noticed, and provide them with additional resources in your introductory email.
So nice to meet you, Bailey
Thanks for downloading “10 Growth Hacking Ideas to Try.” I’ve helped many small businesses like Danielson Design transform their marketing initiatives into lucrative campaigns. For reference, I’ve appended a client’s case study below. Together, we grew their customer base by 30% in a period of six months.
If you’re interested in implementing some of these strategies, I'd love to share more. Here’s a link to my calendar: [Insert calendar link].
All the best,
Option 10: “Please see the enclosed … ”
This is a bit formal, but it’s helpful when attaching important documents that require action.
Next steps with Quinn Industries
I’m excited to continue working with you to revolutionize Quinn Industries’ warehouse efficiency. Please see the enclosed contract and let me know if you and your team have any questions.
Option 11: “ … added [resource] to this email.”
If you’ve wrapped up a call or meeting with a prospect, send them a recap email and include notes about what was discussed. It keeps the conversation at the top of your prospect’s mind and reinforces key points and takeaways.
Following up on our call
Thanks for your time today. I’ve added notes from our call to this email, along with key takeaways and action items. Reach out with any questions before our next meeting on Tuesday, October 16 at 2:00 PM.
These “please find attached” alternatives will make your emails feel less stiff and stilted. Small words, big impact.
P.S. Do you know what else is unnecessary? Countless email exchanges to schedule a meeting. Use our meeting scheduling tool to keep your emails laser focused.
Originally published Oct 5, 2018 7:51:00 PM, updated October 06 2018