The Best Way to Back Up Your Data
When you choose a data storage solution, it's important to think about how it will fit with the other stages of your data lifecycle.
For example, how will you transfer data from the apps you collect it in, such as your CRM, and your storage app? And if you need to restore your data, how will you ensure a robust recovery process?
Some organizations choose to back up all data, while others archive inactive data. You might choose to back up that data once an hour, day, or week. Your storage strategy will be unique to your company.
Considerations for backing up your data include:
- Budget for storage space required
- Frequency of backups
- Integrations with your business
- Security such as two-factor authentication
- Additional offline backups
- Dedicated archives for inactive data
- Individual user access and accounts
- Ease of recovery
Cloud data storage depends on certain factors – including company size, the security risk of the type of work and client base, and budget. The main difference between cloud data storage for small businesses and enterprises is the volume of data stored.
How Enterprises Can Back up Their Data
Enterprises usually hold data on a much wider customer base, and they often have the time and budget to develop a more comprehensive view of each contact. A bigger database requires much more space, complexity, and security when backing up or archiving that data.
One important concern for enterprises when choosing a data storage system is avoiding overexposed data. This starts with user access. The 2019 Varonis Global Data Risk Report found that in 53% of companies studied, over 1,000 sensitive files were open to every employee.
The best way for enterprises to back up their data is to find a scalable and secure solution that will support their database size and complexity now and further down the line.
Some of the best cloud data storage companies based on user reviews on G2 Crowd for enterprises are:
How Small Businesses Can use Cloud Data Storage
As a small business, you are most likely to want a straightforward data storage solution that fits your budget and enables you to easily back up data from your other cloud apps.
However, being a small business doesn't necessarily mean you have a small amount of data. Small businesses can fall into the trap of accumulating enormous databases and can even have more disarray than more organized enterprises. Before backing up your data, clean up your database to keep things organized from the start, and even lower your storage costs.
The most popular cloud data storage vendors for small businesses are:
Both small businesses and enterprises need to consider data recovery as part of their backup process. If your database is corrupted or needs to be restored to a previous version for other reasons, there must be a readily available backup that can be implemented.
Remember The Key Components of Effective Data Storage
To store your data effectively, remember to back up clean data in a timely way that fits your overall data lifecycle. This means looking at the data you're collecting, identifying what needs to be backed up, and understanding how you might need to recover or remove it in the future.
By storing your data in a way that reinforces your organization's wider data strategy, you can avoid common data challenges and stay efficient as you look after your data.