To help you get a sense of the possibilities, we put together a collection of impressive invoice samples that may inspire you to rethink your current design. Many of them are free to download and customize.
16 of the Best Professional Invoice Samples and Templates
No frills, just business. This basic invoice template, developed here at HubSpot, gives you all the necessities of paper billing without the written fields that more complex business services might want distinguished.
The template above offers space for your name, your client's name, invoice date, and a base of 10 itemized services. You can add more as needed.
Selling a variety of products and services? The commercial invoice above might be just what you need. Developed here at HubSpot, this template allots space for product origin, manufacturing origin, discounts offered to your client, and more. Download it for free by clicking the header above.
Put your final price to the client "front and center" using this design by Ari Krzyzek. Contact this designer using the link in the header -- her project comes with matching letters and business cards. Or, simply use her concept as inspiration to create an invoice of your own.
The document makes great use of contrast in font color, allowing the red price to really pop against the thin black text surrounding it.
This green template can be downloaded using the link in the header above the image. Dedicated to shipping-based services, the vibrant document is perfect for transactions that involved the transportation of goods.
This is a more specific invoice sample, focused on billing for services -- in this case: photography.
This invoice uses an actual photograph in the header to highlight the quality of their services. This is a clever idea that can be leveraged for multiple services such as graphic design, illustration, interior design, and so on.
If you want to further personalize your invoice, you can use a photo or design from the customer's specific project to give it a custom look and feel.
It doesn't get much more basic than the orange standard invoice template, shown above. Download this template for free using the link in the header above the image. It opens in Microsoft word, allowing you to insert your logo in the top-righthand corner and add additional service rows to match how many services you provided your customer.
The minimalist invoice template shown above caters to services that are hard to describe in individual lines of services. Using the large "Notes" tile in the center of the document, you can put the focus on the nuances of your business, so it's clear why you've charged your client the price you've charged. Download it for free using the link in the header above the image.
There's something about yellow that makes a document friendlier. Vibrant but unaggressive, this template emphasizes your price in large font on the bottom-righthand corner, with a yellow border to make sure it doesn't get forgotten in a pile of other white sheets of paper on your client's desk.
This invoice template offers space for a logo on the bottom-lefthand corner, rather than the top, for professionals who want to make it clear right away that this document is a bill to be paid (hence "INVOICE" listed on the top-righthand corner).
The invoice's midsection allows the sender to include a thorough description of each individual service provided -- a helpful billing format if your business spanned multiple projects over a long period of time.
Professional designers, here's an invoice concept just for you. Showing your clients a colorful, brand-aligned invoice is a surefire way to get clients remembering you and rehiring you for more work. The centered price banner in this design uses a soft green background to make steep costs look a bit less frightening to the customer.
How to Write an Invoice
Want to make your own invoice? We've got you covered. Check out HubSpot's Invoice Template Generator to create a professional invoice PDF in just a few clicks. Here's how to use it:
Click this page to visit the Invoice Template Generator.
Click the dotted square on the top-righthand corner of the template to upload an image file of your logo. Or, drag and drop this image file into the square.
Use the circular wrench/paintbrush icon to the left of the template to change the invoice's color scheme.
Hover your cursor over the "Item Description" section to "Add More" rows if you're billing your client for more than one product or service.
Hover your cursor over each individual field to customize details such as invoice number, company name, item quantity, and relevant notes to the recipient.
When you've finished customizing your invoice, click "Download Now" just below the template. Your invoice will download as a
The generator offers a ton of customizable elements, so you can be sure the design meets your exact business needs.
Originally published Oct 28, 2019 2:00:00 PM, updated February 01 2021