Meetings. Meetings. And wait ... let me guess, more meetings.
If you're a manager, salesperson, or individual contributor a portion of your day might even be spent scheduling meetings. This can take time, especially if you receive a "meeting declined" notification from a contact in response to your meeting invitation.
The result? Lengthy email threads and back-and-forth messages will follow.
Luckily, there are scheduling polls and survey tools that can speed up the scheduling process.
Best Scheduling Polls and Survey Tools
HubSpot Meetings Tool
These scheduling polls and survey tools will help you find the best time to meet.
The HubSpot Meetings tool helps you schedule your appointments faster and avoid back-and-forth emails. This scheduling tool lets your contacts pick times to meet with you based on your availability. You'll create a custom meeting link you can send to contacts so they can book a time to meet.
Not only do your availability and meetings sync automatically to your Google Calendar or Office 365 calendar, but contact and meeting details are also added to the free CRM. This makes meeting scheduling a simple, painless process for you and your meeting attendees.
SurveyMonkey lets you select meeting dates and times and create a scheduling poll. The poll is then sent to the attendees via email, or it can be embedded on a website or Facebook page.
Automatic reminders are sent to the contacts if they don't respond to the survey within a certain timeframe. Once you have their responses, you'll be able to select an appointment time that works for everyone.
Price: $4.08/month for 1 user (Private), $5.75/month for 1 user (Small Business), $2.98/month/user for 5 users (Business)
Doodle is a tool designed specifically for scheduling. As the host of the meeting, you'll suggest times to meet. The scheduling poll can be sent to the meeting participants and they enter their availability.
Once their responses are collected, you'll select the best meeting date and time based on the responses you received.
Xoyondo helps you find a meeting date and time that works for everyone. Select potential meeting times, send the suggestions to your contacts, and each invitee can vote for the dates that work best for them.
There's a dashboard to manage your polls. And you can create a public page where you can publish your polls.
With Calendly's scheduling tool, you can connect your calendar, set your availability, and send a meeting link to contacts. Contacts can book a meeting using the link and select a time that works best for them.
The meeting time they select is automatically blocked off on your calendar. And you can adjust the Calendly settings to add buffer times around your meetings or set a limit to the number of meetings you can have in one day.
A perk of NeedToMeet is that you don't need to sign up for an account to use their scheduling survey tool. All you need to do is enter the details of your meeting, suggest dates and times, and invite your contacts using a link.
The free version of the tool doesn't automatically sync with your calendar, but the Premium tier lets you connect your Outlook account for easy scheduling.
Meetingbird has a tool that allows you to sign up with your Google or Office 365 account to create scheduling polls. Select some potential meeting times from your calendar and send the poll to your contacts using a link.
You'll be notified as they respond to the poll. And your contacts will automatically receive an invitation to the event once it's scheduled.
Scheduling polls and surveys make it easy to book time with prospects, customers, and colleagues. Looking for more? Check out this sales meeting agenda next.
Originally published May 15, 2019 7:30:00 AM, updated August 27 2019