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June 1, 2016 // 8:30 AM

10 Communication Skills That Are Crucial to Sales Success

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Good communication is crucial to sales success.

Sounds obvious, right? You can’t make a sale unless you’ve demonstrated value to a prospect. You can’t do that unless you’ve understood their problems and devised a strategy to solve them. In turn, you can’t do that until you get your prospect to tell you what’s wrong. And so on, and so forth …

The root of it all is the ability to gather and provide information in a way that makes your prospect want to do business with you. Your value proposition, your pricing, even your product’s features -- none of that matters unless you’re able to get your prospects to talk to you and also listen to what you have to say.

So before you immerse yourself in buyer personas, case studies, and Marketing collateral, work on these 10 skills to ensure that when you’re talking to a prospect, you’re sending the right message.

10 Communication Skills the Best Salespeople Share

1) They pay full attention

We’re all busier than ever before, and selling can be an especially pressure-filled career. So it’s understandable that during a client meeting, your mind could wander over to the demo you have to prepare for this afternoon, the prospecting you forgot to do, or the contract you’re waiting on to come in.

Just because it’s understandable doesn’t make it acceptable. Showing up to a call isn’t just about physically being on the other end of the line. You have to dedicate 100% of your attention to each call, otherwise you’ll miss details and make your prospect repeat things they’ve already told you. It’ll be obvious when you’re not paying attention, and that’s no way to treat buyers.

2) They practice active listening

Not only do you have to listen, you have to listen actively, otherwise your conversation won’t really go anywhere.

“Too often, salespeople are waiting for their turn to talk or thinking about what to say next, instead of truly listening to the prospect,” HubSpot vice president sales of Peter Caputa says.

Caputa teaches HubSpot reps the following four-step process:

  1. Truly listen to the prospect.
  2. Feed back the content and feeling of the prospect’s words.
  3. Confirm you heard the prospect correctly.
  4. Ask a relevant follow up question to further clarify your understanding of their situation.

For more tips on how to use this technique to remain truly engaged in a conversation, check out Caputa’s active listening guide here.

3) They can read body language and control their own

The same sentence said by someone who’s smiling, looking directly into your eyes, and sitting up straight is received very differently when the speaker is looking away and slouching -- even if they meant the same thing both times.

That’s because while we can say pretty much anything we want, our body language often reveals our true intentions or meaning. Great communicators know how to read others’ body language so they can anticipate the direction a conversation’s heading, and also make sure their own body language isn’t sending out signals they don’t mean to broadcast.

Here’s a visual guide to decoding body language and body language mistakes you should avoid at all costs.

4) They’ve mastered the nuances of voice tone

Like body language, voice tone -- your voice pitch, volume, speed, and even your word choice -- affects how the words you’re actually saying are interpreted. And if you’re in inside sales, the only thing you have to make an impression is your voice.

Listen to how your prospect speaks, then mirror their speaking patterns when it makes sense. While you probably shouldn’t imitate every slang word or lingo they use, slow down if they speak slowly -- or speed things up if they talk rapidly. Match your level of formality and familiarity to your prospect as well. The key is to meet buyers on their turf -- and that means speaking in a way they’re comfortable with.

5) They are empathetic

You don’t necessarily have to agree with everything your prospect is saying, but you should always at least try to see things from their point of view. And that means more than just saying, “Hmm, I see where you’re coming from.”

The best sales reps are able to connect with their prospects because they actually understand the things their buyers do at work every day and the challenges they face. Not only does being empathetic make you more likable, it also increases your chances of closing a deal. When you can draw on your knowledge of your prospects’ actual day-to-day, you’re better equipped to understand what they care about, which makes it more likely you’ll be able to help them.

6) They understand what’s not being said

Prospects sometimes don’t tell the whole truth. And that’s okay, as long as you know how to spot when it’s happening. Is your prospect just evaluating your company because his boss told him to present three options? Is your prospect sold, but her manager, the economic buyer, isn’t? These are crucial things to know, and you can’t suss them out until you learn to read between the lines.

7) They speak in specifics

Great communicators aren’t persuasive because they speak in dramatic, sweeping rhetoric. They’re able to convince people because they can point to specific examples or anecdotes that support the point they’re trying to make -- and in the case of salespeople, because they can demonstrate exactly how a product or feature will help their buyer.

Be as specific as you can. And if you can throw in a catchy soundbite or two, by all means do it. Just don’t rely on quippy phrases to get a deal to the finish line.

8) They are subject matter experts

Of course, you can’t be specific if you don’t have any idea what you’re talking about. If you sell to a specific industry, you should know that industries’ concerns, behaviors, and buying patterns down pat. If you sell to multiple industries, know your value prop as it relates to each cold and use customer references as backup.

Prospects will never trust you if it doesn’t seem like you really understand your (or their) business, so become an expert in your relevant field.

9) They know what they don’t know

But being an expert doesn’t mean you know everything. Unless you’ve shadowed your buyer, you don’t know exactly what they do or every nuance of their business. So don’t act like you do. You should know enough to sketch out the outlines of their situation on your own, but you’ll always have to rely on your prospects to fill in the little details.

Be aware of the gaps in your knowledge, then ask your prospect to help fill them in. They’ll appreciate your honesty about what you don’t know, and you’ll avoid losing deals because of false assumptions.

10) They’re genuinely curious

The key to sales is asking good questions. And if you’re not actually curious about your prospect’s situation, it’ll be all too easy to slip into your elevator pitch before you’ve established whether any part of it is relevant to your buyer. Great communicators are naturally curious about their conversational counterparts, and that’s especially crucial in sales -- ask questions first, then answer them later.

What communication skills do you think are most crucial for salespeople to have? Let us know in the comments below.

HubSpot CRM

Topics: Sales Strategy

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