Searching for the best WordPress RSVP plugin for your site?
Whether you need a full event management solution or you just want to create a form to collect RSVP details, WordPress has some excellent options when it comes to handling RSVPs. You can use these plugins for personal events such as weddings and birthdays as well as business-focused events such as conferences or special events.
To help you find the best RSVP plugin for your specific needs, we've collected six of the top options for WordPress RSVP management. Best of all, all six of these plugins have free versions, though most also offer premium versions with more functionality.
Let's dig in so that you can make your event a success.
6 Best WordPress RSVP Plugins
The HubSpot WordPress plugin is a free plugin that lets you access the HubSpot customer relationship manager (CRM), form builder, and other features from inside your WordPress dashboard.
If you combine HubSpot's drag-and-drop form builder with the CRM and its tagging features, you get a really strong solution for managing RSVPs to your events. For example, you can create a form that lets attendees indicate their RSVP statuses and then you can use tags in the CRM to track whether or not a person is attending.
Because you're using the HubSpot CRM to manage attendees, you'll get far more powerful contact management than you'd get with a standalone WordPress RSVP plugin.
- Use HubSpot's drag-and-drop form builder to create custom forms to RSVP attendees.
- Store attendee information in the HubSpot CRM.
- Use tags to track whether or not someone is attending the event.
- Use custom fields to store contact information, such as an attendee's preference for food.
- Connect with attendees using emails or live chat.
The HubSpot WordPress plugin, CRM, and form builder are all available for free. Most people will be fine with the free features for basic RSVP management.
If you need more advanced marketing, sales, or support tools, HubSpot also offers paid plans starting at $45 per month.
What We Like About HubSpot WordPress Plugin
HubSpot is a great option if you primarily need a plugin to manage attendees rather than events. Because HubSpot is a CRM, you'll get much more powerful functionality for managing contact details and connecting with attendees via different communication methods.
Inside the CRM, you can also apply tags automatically or manually to manage an attendee's status and other important information. You'll also get other features like live chat and email marketing that might come in handy for managing your event.
To create the actual event page, you could just create a regular WordPress post or page and add the event details there. You could then embed your HubSpot form on that page to collect RSVPs.
2. RSVP Plugin
The aptly named RSVP plugin is one of the most popular dedicated WordPress RSVP plugins.
The developer actually created it to manage the RSVPs for his own wedding before later expanding and releasing it to the public, so it was built from the ground up for this specific use.
It makes a great option for weddings, birthdays, church gatherings, community events, business conferences, and more.
- Allow open registration or create a private attendee list of people who can RSVP.
- Customize the RSVP form with your own details.
- Add a passcode to RSVP so that only people with whom you've shared the passcode can register.
- Let attendees add their own guests (e.g. a "plus one").
- Combine attendees, such as grouping families together.
- Send email notifications.
- Display public attendee lists on your site (premium feature).
There's a free version of the plugin that should work fine if you only need to manage RSVPs for a single event.
If you need more functionality, there's also a premium version named RSVP Pro that adds support for multiple events, public attendee lists, notifications and reminders, and a few other enhancements.
RSVP Pro costs $89 for use on a single site or $399 for use on unlimited sites. The $399 Business license also adds frontend attendee management. You can also purchase the Frontend Attendee Management add-on separately for $99.
What We Like About RSVP Plugin
RSVP Plugin makes an especially great option if you need to manage RSVPs for personal events such as weddings and birthdays.
Again, the plugin got its start as a tool for the developer to manage RSVPs for his own wedding, so you can see the focus on those types of personal events in the plugin's features.
While it can also work for more business-focused events, there are better options for business use cases that will give you more control over managing attendees, selling tickets, and other business-focused features.
The Events Calendar and Event Tickets are two separate plugins from the same developer, and when used together, they make an excellent WordPress RSVP management solution.
You can use The Events Calendar to create unlimited events. You can also associate your events with different organizers and/or venues and display them on an event calendar.
Then, the Event Tickets plugin lets you manage RSVPs for those events. You can either let people register for free or sell paid tickets. You'll also get other advanced features like QR code check-in via a mobile app.
- Create unlimited events.
- Works for physical or digital events.
- Display events in a calendar layout.
- Add custom event details such as an organizer, venue, and more.
- Only display certain event information to people who have RSVPed. For example, you could hide the exact location until someone RSVPs.
- Sell paid event tickets or allow free RSVPs (or a mix of both - e.g. VIP tickets).
- Check-in attendees by scanning a QR code on the smartphone app.
The Events Calendar and Event Tickets both have free versions at WordPress.org that might work for simple use cases.
If you need more features, the Pro versions cost $99 each. So if you needed the Pro versions of both plugins, you'd be looking at $198.
What We Like About Events Calendar & Events Tickets
This combination is a good option if you need advanced attendee management features such as the ability to offer tickets or check-in attendees when they arrive using a smartphone app.
None of the other native WordPress RSVP plugins on this list will let you provide a QR code to attendees and use that code to check them in by scanning it on a smartphone.
On the other hand, if you're just looking for a simple tool to manage RSVPs for your own wedding or a similar event, this combination probably has more features than you need and you should consider a simpler plugin.
RSVPMaker is a lightweight, extensible RSVP plugin for WordPress. It lets you create unlimited in-person or digital events and it registers attendees collecting as much or as little information as needed. For paid events, you also have the option to accept payment via PayPal or Stripe.
Rather than trying to cram every feature into the plugin, RSVPMaker aims to provide a strong foundation that you can customize according to your needs.
- Create unlimited events.
- Collect custom information on your RSVP form.
- Accept payment via PayPal or Stripe as part of the RSVP process.
- Send email notifications to attendees via Mailchimp or MailPoet.
- View attendee lists in your WordPress dashboard or export them as a CSV or Excel file.
- Allow people to RSVP as volunteers in addition to attendees.
RSVPMaker is 100% free with no premium upsells, though the developer does accept donations if you want to support the project and help him continue his work.
The developer also offers paid consulting support if you would like help with setting up the plugin or making custom tweaks for your specific situation.
What We Like About RSVPMaker
While anyone can use RSVPMaker, it's best for developers or other advanced users who are looking for a lightweight, extensible solution and are comfortable with using their own custom CSS and making other minor tweaks.
For example, the frontend designs are pretty barebones by default, so you'll likely want to use some custom CSS to spruce them up. If you don't feel comfortable making those types of code adjustments, you might want to choose a different RSVP plugin.
WPForms is a drag-and-drop WordPress form builder plugin that you can use to create your own custom RSVP attendance forms.
It doesn't include event management features like some of the other RSVP plugins on this list, but it does give you a ton of flexibility for designing RSVP forms for your event.
- Create custom attendance forms using a visual, drag-and-drop form builder.
- Store form submissions in your WordPress dashboard to manage attendees from WordPress.
- Automatically sync submissions to third-party services like Google Sheets or a CRM to manage attendees.
- Accept payments via your forms for paid events.
- Create conversational forms for a more engaging RSVP experience.
WPForms has a free version at WordPress.org that you can use for basic RSVP forms.
However, you'll need the premium version if you want access to features like in-dashboard submission storage, integrations with other tools to manage attendees (like adding them to Google Sheets), and payments.
The premium version starts at $39.50.
What We Like About WPForms
WPForms is a good option if all you need is an RSVP form. You can create completely custom forms that include all of the fields that you need. You can then store that information in WordPress or automatically export it to another tool like Google Sheets (or even the HubSpot CRM).
However, WPForms does not offer features to manage events from WordPress, so it won't be a good option if you need a full event management tool. Instead, you can create your event page using a regular WordPress post or page and then embed your RSVP form on that page.
RSVPify is not a native WordPress plugin like the other RSVP plugins on this list. Instead, it's a software-as-a-service (SaaS) RSVP management tool that you can easily hook up to WordPress thanks to its dedicated integration plugin at WordPress.org.
RSVPify goes beyond simple RSVP management and into more full-scale event management. For example, you also get seating charts, event check-in, QR codes, and more.
- Create RSVP forms and embed them in WordPress using the integration plugin.
- Offer free registration or sell tickets.
- Works for physical or digital events.
- Collect custom information from attendees, such as their meal preferences.
- Create seating charts based on people who've registered to attend.
- Check-in attendees at the event using contactless QR code scanning.
RSVPify is free for up to 100 invited guests/RSVPs and includes basic event features. With the free plan, you'll still be able to fully track RSVPs and send email invitations and confirmations.
If you need more features for free events, the paid plans start at $19 per month.
If you're selling tickets for paid events, you get free access to all of the premium functionality. Instead of charging the monthly fee as it does for free events, RSVPify will instead charge a commission on each ticket — 1.95% + $0.90 (in addition to standard payment processing fees).
What We Like About RSVPify
There are two benefits to using RSVPify.
First, because it's a SaaS tool, it's a little simpler to implement and use.
Second, it also offers some advanced event management features that you won't find in a native WordPress RSVP plugin. For example, you get a drag-and-drop seating chart builder to manage the tables where you'll place attendees.
If you want event management functionality in addition to RSVP management, that might be a reason to choose RSVPify. The downside is that it's not a self-hosted WordPress plugin, which might be an issue for some websites.
Which is the best WordPress RSVP plugin?
In the end, there's no single best WordPress RSVP plugin. Instead, it's more about finding the best solution for your specific use case.
If you're looking for a simple plugin to manage attendees at a personal event such as a wedding or birthday, you might want to start with the RSVP Plugin. It has a solid free version and it also excels at these types of events — remember, the developer created it for his own wedding.
If you're a WordPress developer looking for an extensible plugin, you might want to use RSVPMaker. Not only is it 100% free, but it's built to be easy for developers to use and customize.
On the other hand, if you're looking for a more business-focused RSVP plugin with a focus on managing information about your attendees, you should consider the HubSpot WordPress plugin. HubSpot is a full CRM, so you'll get a lot more flexibility for managing contact details.
Finally, if you want to sell paid tickets rather than allowing free RSVPs, you'll probably want to start with The Events Calendar and Event Tickets. Or, you can consider RSVPify if you're okay with using a SaaS tool that has a dedicated WordPress integration plugin.
Originally published Mar 1, 2022 7:00:00 AM, updated March 01 2022