You know the feeling of bliss you get when you reach inbox zero, cross the last item off your to-do list, and plan your week-long vacation with ease? Yeah, neither do most of us. Because of that, outsourcing is an increasingly relied upon tool for small or overworked teams who need help with tasks like booking meetings, replying to emails, and arranging travel.

Other companies rely on outsourcing to fill knowledge or skill gaps they don’t yet have the headcount or budget to hire for internally, including paid advertising, video production, and payroll.

Think you might need to outsource some projects? Here’s the ultimate list of tasks commonly outsourced to virtual assistants, specialists, and freelancers.

You might never achieve inbox zero, but outsourcing the right tasks can give you the satisfaction of scratching off another item or two from your to-do list -- and that’s almost as satisfying, right?

How to Tell if You Should Outsource a Task

When you’re part of a small team or growing business, it’s tough to allocate budget for other people to complete tasks that normally fall to you or your internal team. Instead of thinking about the extra money you’ll spend, think of it as an investment in the growth and productivity of your team.

And before outsourcing a task or project, have a checklist of questions you ask yourself:

  • Is the task a primary service or benefit of your business offering? If yes, consider hiring someone internally to scale company growth responsibly. If not, it might be a task worth outsourcing.
  • Will outsourcing this task free up time for you to grow your core business or product? If that’s a yes, outsource it.
  • Will it cost less to outsource this task than to hire someone new or tackle the task internally? If yes, outsource it.
  • Can someone else complete this task better and faster than your internal team? If yes, you should outsource.
  • Is this a rare or one-time need? If so, it’s time to outsource.
  • Will it give you a competitive advantage to handle this task in-house? If so, try to hire staff or complete this project internally to avoid outsourcing.

It’s important to know when it’s time to outsource and when it’s time to buckle down and develop self discipline to finish tasks internally.

By using this list of questions as your compass for whether or not to outsource a task, you’ll ensure your decision to outsource is always the right one. These questions will keep you honest and your business growing steadily. This list of best sales tools for small businesses can help too.

The Ultimate List of Tasks and Projects for Outsourcing

Outsourcing Marketing and Design

  1. Social media content creation
  2. Social media management
  3. Logo design
  4. WordPress design
  5. Newsletter creation
  6. Voiceover talent
  7. Webinar management
  8. Email management
  9. Data management and reporting
  10. E-book creation
  11. Proofreading
  12. Canva image creation
  13. PPC campaign management
  14. Writing and blogging
  15. Research
  16. Competitive and industry research
  17. Web maintenance
  18. Graphic design
  19. Presentation preparation
  20. Conference submissions
  21. Guest blog outreach
  22. Blog comment moderation
  23. Video production
  24. Email design
  25. Podcasting
  26. Photoshop
  27. Video editing
  28. Press release writing
  29. Public relations
  30. SEO optimization
  31. SEO site audit
  32. Link building
  33. App development
  34. Influencer marketing
  35. Photography
  36. Photo editing
  37. Editorial calendar management
  38. Infographic creation
  39. Market research
  40. Branding

Outsourcing Administrative Tasks

  1. Calendar scheduling
  2. Meeting minutes
  3. Travel
  4. Greeting card sending
  5. File management
  6. Transcription
  7. Reminder services
  8. Data entry
  9. Client invoicing
  10. Voicemail checking

Outsourcing Sales and Support

  1. Lead generation
  2. Customer service
  3. Expense report creation
  4. CRM updating
  5. Prospecting
  6. Pre-meeting research

Outsourcing HR and Operations

  1. Training
  2. Taxes
  3. Payroll
  4. Recruitment
  5. Job posting
  6. Candidate follow-up
  7. Candidate screening tests
  8. Background checks
  9. Contract management
  10. Onboarding
  11. Project management
  12. Order fulfillment
  13. Inventory management
  14. IT support

Outsourcing Personal Tasks

  1. Personal errands
  2. School pickup and drop off
  3. Meal preparation
  4. Grocery shopping
  5. Doctor appointment scheduling
  6. Mail pickup and drop off

Outsourcing is a form of business delegation that can save you time, money, and energy better spent on growing your team or business. Consider outsourcing where it makes most sense for your company and foster a healthier work environment and better results.

Are you an entrepreneur growing a business and looking for all the help you can get? Check out our Ultimate Guide to Entrepreneurship. Thinking of becoming an entrepreneur but not quite sure where to start? We’ve got a guide for that too.

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Originally published Jul 26, 2018 8:30:00 AM, updated July 26 2018

Topics:

Entrepreneurship