11 Best Event Registration Tools

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Kristen Baker
Kristen Baker



When it comes to event marketing, there are many tasks that need to be completed prior to (as well as during and after) your event. This can become overwhelming, especially if you're on a small team. 

Person on computer viewing the best event registration tools

The good news is that there are a variety of event marketing tools available to help with all aspects of your event, including event registration. In this blog post, we’ll cover eight of the best event registration tools on the market today.

Create surveys, contacts, and happy customers using HubSpot's free form  builder.

For the sake of simplicity, the free event registration section includes one option that is always free for event registration. The second section includes event registration tools that are either always paid, or offer free and paid plans. 

Free Event Registration Tools

1. HubSpot Free Online Form Builder

HubSpot’s Free Online Form Builder makes it easy to create, integrate, and share forms with your audience. The drag-and-drop builder makes the process of designing your registration forms simple — then, all attendee contact information obtained is automatically stored in your CRM.

Share your event registration form on an event website or web page. There are over 1,000 form fields and over 12 field types you can use to customize your event’s registration form. Then, decide if you want to trigger notifications when an attendee signs up for your event by completing and submitting your form.

Are you a WordPress user? Well HubSpot still applies to you thanks to the HubSpot WordPress Plugin. 

When it comes to using HubSpot as your event registration tool (or as your CMS, CRM, Marketing Software, Sales Software, or Service Software, for that matter), you have a lot of flexibility — even if your website is built on WordPress. In fact, HubSpot’s free WordPress plugin, which is built natively in WordPress, helps capture, organize, and engage visitors with free forms (as well as live chat, contact management, email marketing, and analytics).

Select to receive notifications once an attendee completes registration, as well as automate event-related follow-up emails. Use the drag-and-drop form builder for your event registration or stick to the WordPress builders you already use (this is made possible by the many integrations HubSpot offers, like Gravity Forms). Lastly, built-in analytics and reporting dashboards allow you to keep track of your attendees and their contact data with ease.

Next, let's look at some more event registration tools. 

Best Online Registration Tools

2. Google Forms

Google has a variety of tools you may find yourself using every day (I know I do) — Google Docs, Google Sheets, and Google Slides are just a few examples. So what about a Google Event Registration Tool? Well, Google Forms offers the necessary features for just that. Similar to other Google products, Google Forms offers a plan for personal use (that's free) and a plan for your team (that's paid and comes with greater security and control).

With this paid Google Business plan, you can create event registration forms for attendees, students, or patients and track all sign-ups. To create your event’s registration forms, simply open a new form and begin customizing the form fields. Drag and drop these form fields so they’re positioned accordingly, and add images, videos, and custom logic as you see fit.

Then, send registration forms directly to your audience members' email addresses and view data about submitted forms within the built-in analytics dashboard.


Google Forms Workspace requires a Google Business Plan. You’ll gain access to Google's other products in addition to Froms with a paid plan. Plans range in price from $6 per month to $18 per month. If you’re looking to use the product at the enterprise level, contact a rep for a quote.

3. Splash

Splash is an event marketing program for online, in-person, and hybrid events. This tool allows you to design and customize responsive web pages and emails for your event. As for attendee sign up, choose to share registration forms and RSVPs that your audience can then send back to you with ease. Smart guest lists, targeting, and email marketing features exist to optimize and streamline event registration and promotion.

Splash also provides the necessary tools to check-in attendees, share event-related surveys, and run sweepstakes and contests. Integrate Splash with your marketing automation platform and CRM, and analyze event data via the tool's reporting dashboard.

Integrate Splash with HubSpot to create, plan, and host on-brand events all from a single tool and leverage attendee data in HubSpot for future campaigns and events.


Try Splash for free, request a demo, or speak with a sales rep to learn about the right plan for your team.

4. Eventbrite

Eventbrite is an event technology platform ideal for supporting and managing any event you host. The tool's event registration feature is so easy to use that it only requires you to work through three steps.

Start by entering your event details. This is when you’ll finalize your event’s who, what, where, when, and why.

Then, create your tickets — select whether or not your tickets will be free as well as which type of tickets you'll offer (e.g. single vs. multi-day pass). This is also when you'll determine whether you want to offer a discount or promo code for early-bird and group purchases.

Lastly, open registration to your audience via web page or social media. Specifially, Eventbrite makes it easy to share registration via Facebook and Instagram.


Eventbrite offers both free and paid plans. The Essentials and Professional plans are free if you host a free event.  Eventbrite will only charge you when you sell a paid ticket.

If you are hosting a free event, you have access to all features offered in the Essentials plan, and you have access to all features offered in the Professional plan except for phone, chat, and email support. There’s also a third plan option, Premium, which offers the greatest amount of flexibility and customization at the highest price.

5. vFairs

vFairs is an end-to-end event technology platform that helps event planners and professionals to manage the entire event lifecycle. Its feature suite includes check-in and badge printing software, mobile app, virtual events software, and event ticketing and registration software.

You can start by creating a branded event landing page to promote the event and capture registrations. Its highly customizable event registration software provides a self-serve, drag-and-drop module for creating registration forms. This empowers event planners to have more control over event setup. 

You can implement if/then conditions on the forms to personalize the data collected based on user selection. Include/exclude form fields and collect information of your choice from registrants. Allow users to register as a group or individually, and use discount coupons and tiered pricing. You can securely collect payments through popular payment platforms like Stripe and PayPal. 

You can also automatically trigger email workflows upon registration based on different user segments. Additionally, vFairs integrates with several CRM tools, so you can easily export data in real-time. 


Contact vFairs for a customized quote.

6. SpotMe

SpotMe is an enterprise-grade event platform specializing in high-touch industries such as life sciences, professional services, and technology. Its end-to-end event registration software offers a cohesive space for planning, promoting, and tracking your in-person, virtual, or hybrid events.

SpotMe provides the flexibility to build customized registration webpages that align with your event setup, whether it's private, open, or mixed. Its drag-and-drop tools enable fast content integration, while the platform's conditional logic adapts registration forms to each attendee for a highly personalized experience. 

Beyond registration, SpotMe ensures real-time tracking and offers detailed reports to measure the impact of your marketing campaigns. Additional features extend from a mobile event app and QR code check-in to a myriad of engagement tools, including chatbots, live Q&A, polls, and gamification.


Contact SpotMe for a customized quote via their pricing page.

6. RSVPify

RSVPify offers a feature-rich event management software platform designed for everything from casual events to enterprise clients and professional event planners. RSVPify is tailored to offer a customizable and responsive event setup process, with event-specific templates, a variety of integration options, and easy-to-navigate functionality for any user.

RSVPify also offers a suite of useful tools to streamline a variety of event management processes, including the ability to sell tickets and collect donations, create custom event check-in QR codes to make event registration simple, an event website builder, and more. Whether you need to host multiple marquee events simultaneously, an annual gala, your wedding, or more, RSVPify has a solution.


RSVPify offers a variety of monthly and annual plan options depending on you needs. Anyone can get started with a basic free option, which includes the core features of RSVPify. The baseline Starter plan costs $39/month, and there are additional plan tiers and Enterprise options available, which offer more robust feature suites, the ability to add co-managers to an account, white-label options, and more.

7. Accelevents

Accelevents is a complete event management platform with ticketing and registration features that make it easy to create a custom registration experience for any type of event: in-person, virtual, or hybrid. You can create custom flows with conditional logic and attendee segmentation, and automated emails that capture what you need without adding extra steps for you or your users.

Accelevents natively integrates with CRMs and marketing automation tools, so your sales and marketing teams can leverage registration data in real time. Want to build custom integrations? No problem — you can use the Accelevents API.

Among other things, you can add registration directly to your website with embeddable widgets that match your brand, and boost your event marketing with unique links you can add to email or social media campaigns. Event orchestration is so much easier when you can quickly create as many ticket types as you need with features like assigned seating, pre-event session registration, group registration, badge design and printing, and the ability to sell add-ons like merch or subscriptions.


Visit the Accelevents website for a free trial and to schedule a demo.

9. Whova

Whova is an event management tool that comes with an online registration feature. Create tickets within minutes and customize registration in a number of ways. Offer discount pricing (for early-bird or group ticket purchases), offer different types of tickets (e.g. single vs. multi-day pass), and ask attendees questions about your event when they're registering (e.g. what made them want to attend your event or what they're most excited for).

You can also create a registration web page and embeddable widgets to link to your registration as well as use the real-time reporting dashboard to track sales and attendance. 


Contact Whova directly for a quote via their pricing page.

10. Wild Apricot

Wild Apricot is a membership and event management software with an online event registration feature. The tool makes it easy to create an online event listing that attracts your target audience as well as includes images and your online event registration form. Any event you create with Wild Apricot is added to the tool's calendar and/or your website so your audience can learn about and sign up for the event from anywhere.

Share early-bird discounts or coupon codes, offer add-ons at checkout, and schedule automatic confirmation emails to be sent to attendees. Wild Apricot also automates your event’s promotion, accepts online payment, and manages event check-in. The tool even allows attendees to connect and network with each other via the mobile app. 


Wild Apricot has eight different plans that range from free to $600 per month. Each plan offers different features and capabilities as well as a free trial so you can test out the tool before committing to it.

11. Bizzabo

Bizzabo is an event management platform for all events including those that are online, in-person, and hybrid. The software offers an event registration tool that's customizable and embeddable so attendees can register without ever leaving the event website. You can also brand your event’s registration form so its design complements the event.

Customize your event registration form’s fields to ensure you get all of the information you need from attendees — then, view these details in Bizzabo’s contact management dashboard. Bizzabo also integrates with a few social media platforms so you can promote your event and share content that your attendees post with ease.


Reach out to the Bizzabo team for your free demo and a quote.

Think about the various features you need out of a registration tool for your event and get started sharing event registration with your audience members. Then, sit back and watch attendee sign-ups start flowing in. 

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Topics: Event Marketing

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